Assistant Manager

COMPANY DESCRIPTION National Gallery Singapore is a leading visual arts institution which oversees the world's largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore's unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Muse d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene. In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper's annual global survey of attendance at art museums, taking 20th place. In 2018, the Gallery was also the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On International Association of Children in Museums. It also won the awards for "Best Theme Attraction" at TTG Travel Awards 2017, "Best Attraction Experience", "Breakthrough Contribution to Tourism" and "Best Customer Service (Attractions)" at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore's tourism landscape. We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision. **OUR PEOPLE** At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors. DESIGNATION : Assistant Manager (Partnership Development) RESPONSIBILITIES **Stewardship - Patrons** - Manage stewardship and communication with all patrons include updating information, requests, inquiries, or feedback on a timely basis. - Manage the coordination of gifts, appeals, thank you notes, and any other Gallery catalogues/material to partners, sponsors, donors, prospects. - Manage and monitor all donor acknowledgements across all of the Gallery's assets, including submitting Patron's annual contribution for the annual National Art Council's Patron of the Arts Award. - Provide procurement support to Partnership Development (PD), including securing quotes and approvals, issuing purchase orders (POs), and tallying and tracking finance-related matters for PD's activities and events. **Stewardship Grants & Foundations** - Provide administrative support to Grants & Foundations Relationship Manager, including schedule and send invites for cross-departmental and external meetings, prepping agendas and disseminating presentation and related materials for meetings, and coordinating all necessary logistics arrangements. - Track and fulfil donors' obligations to Gallery and vice versa - Maintain databases and systems for recording and tracking grant proposals, awards and related statistical information - Manage administrative problems and or budget changes occurring during the awarded granting period **Gala Fundraiser** - Support the Gallery's overall fundraising efforts through assisting with coordination of event management vendors, cross-divisional support teams, management of guest-list, donors, sponsorship agreements, communication with external stakeholders such as committee members, artists, gallerists and overall organisation requirements of the events. - Auction Management, including the following: - Work closely with committee members to identify, solicit, and secure high-value auction items - Maintain a detailed inventory of auction items, including descriptions, donor information, and estimated values. - Coordinate with artists, donors, and sponsors to ensure timely delivery of auction items and issuance of honorariums or acknowledgments. - Prepare and distribute thank-you letters to donors and contributors of auction items. - Manage the bidding process during fundraising events, including tracking winning bids and coordinating post-event follow-ups with winners. - Ensure all administrative tasks related to auction items are completed, including documentation, reporting, and reconciliation of funds raised. **Audit & Governance Matters** - Work closely with the RO & Finance team to facilitate the timely completion of audit exercises and address audit r