Event Producer Apac

**Who We Are**

We are a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact.

**Opportunities for all**

**The Role**

Soho House & Co are seeking an experienced events expert with a proven track record executing all aspects of events, from conception to completion.

This full-time regional Event Producer role reports to the Head of Membership, Cities Without Houses, Asia Pacific and is part of a team that identifies, creates and produces aspirational out-of-house events in Asia Pacific that connects and grows our creative community. The role will be responsible for the execution all Cities Without Houses events programmed for this region; including socials/parties, dinners, day trips, workshops, talks, music events, as well as third-party events with partners.

This position will be responsible for managing and executing high quality events, including client and partner liaison, and all event production, logistics and budgets across key markets in Asia Pacific including Singapore, Tokyo, Shanghai, Sydney.

**Main Duties**
- Manage and oversee the execution of a range of events taking place concurrently across Asia-Pacific outside of existing Soho House clubs
- Work closely with membership team on event programming for all key cities
- Build relationships with hospitality partners, venues, event stylists, talent and a wide range of operations staff. You will work effectively with these vendors to facilitate their delivery of the events onsite to the highest standard, ensuring site deadlines are met and teams are working in an efficient manner
- Build a solid understanding of staffing requirements for events to ensure adequate staffing levels for all events ahead of time
- Draft realistic budgets and deliver events in line with these, communicating all financial details to the Head of Membership, APAC in a timely manner and ensuring budgets are correctly reconciled post event
- Problem solve on a live event and deal with challenging logístical situations
- A strong understanding of site health and safety and compliance in each city
- Conduct venue searches, site visits, supplier meetings and debriefs (dependent on the current travel restrictions). Alternatively, ability to set SOPs to local team members to conduct the prior.
- Manage performers & talent riders & requests (dependent on the current travel restrictions). Alternatively, ability to set SOPs to local team members to conduct the prior.
- Manage multiple suppliers remotely across a range of events ensuring contracts are delivered on time and as per specification
- Liaise with the finance team to ensure all invoices are paid prior and post events
- Draft event copies and event invites and properly upload events onto GEM
- Work with editorial teams to ensure all copy has been properly edited
- Work with in-house design team for branded collateral
- Review and understand contracts and in-house event processes, liaising with the legal and H&S teams to have executed prior to events
- Ensure Soho House style is evident at each event. Demonstrate a keen understanding of the member user-experience, food, beverage and event styling
- Hands-on approach to event management, happy to lead by example and take on any task required to deliver the event to the highest standard possible

**Key Skills**:

- **Project Management** - ability to manage all areas of a project concurrently, both on-site and remotely
- **A multi-tasker and great organizer** - ability to manage multiple projects at once, both on-site and remotely
- **Event Management **-** 4+ years’ experience, or equivalent experience in event production or event management
- **A strong communicator** - ability to communicate production elements with all external partners, clients, colleagues and key internal stakeholders
- **Budgets -** proven experience of managing budgets
- **Strong social skills** for dealing with and developing client, suppliers, staff relationships, and Soho House members
- **Excellent negotiation skills** for dealing with suppliers
- **Design & Styling** - ability to style spaces that are on brand with Soho House’s design style
- **Food & Beverage experience** - working with chefs and bartenders to create relevant menus
- **People management** - clear briefing and on-event managerial skills
- **Own black book **of APAC suppliers and related contacts
- **Familiarity with working with local authorities/land owners** in relation to permissions, permits etc.
- **Self-starter** - a naturally driven and motivated individual who takes their own initiative is essential
- **Cultural competence - **understanding and respect for the local culture is key and should be taken into account whe