Executive Assistant

6 Strong values define our culture and help us executive Novartis strategy in line with our mission and vision. These values and behaviors are Innovation, Quality, Collaboration, Performance, Courage and Integrity.
- Bringing life-changing medicines to millions of people, Novartis sits at the intersection of cutting-edge medical science and innovative digital technology. As a global company, the resources and opportunities for growth and development are plentiful including global and local cross functional careers, a diverse learning suite of thousands of programs & an in-house marketplace for rotations & project work. With a strong medicines pipeline our current transformation will not just deliver growth for our business but continue to allow us to bring innovative medicines to patients quickly.
- As an Executive Assistant (Admin Lead) - you are responsible to provide administrative support and purchasing expertise to ensure the timely provision of services for effective and efficient maintenance**Your Responsibilities**:
Your responsibilities include, but not limited to:
- Handle and update Country Head schedule to ensure optimum use of time. Coordinate Country President’s meetings and events
- Supervise and trace important information for Country Head. Collect Country Head signature for meaningful documents in a timely manner
- Prepare meeting minutes, meeting agendas and communicate to Leadership Team regarding previous made decisions and follow up on action points
- Coordinate leadership team projects, coordinate, collate and file electronically corporate and other presentations for use by country president & leadership team
- Purchase Order management for General Management: Leading all aspects of the timely creation of purchase orders for multiple vendors;
- Other kind of administrative support for leadership team
- As Admin Lead, manage admin team to handles all organizational and administrative details within IM SG team and assists in the delivery of a full range of services to the team
- Proactively engage stakeholders to ensure that stakeholder’s expectations are met through high levels of customer service

**Commitment to Diversity & Inclusion**:

- Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve._

**Minimum requirements**
- Minimum requirements
- **What you’ll bring to the role**:

- Professional Certification in business, secretarial or related field
- Minimum 5 years of experience in Executive Assistant role
- Attention to detail, highly organized and knows how to handle their time
- Self-starter and feels empowered to make own decisions
- Excellent written and verbal communication skills
- Good understanding of frequently used computer software and programs, such as Microsoft Office, Outlook and MS Teams

transformingforgrowth**Why Novartis?**

766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.
- We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.
- We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying
- Imagine what you could do here at Novartis**Division**
- PHARMA

**Business Unit**
- AMAC

**Country**
- Singapore

**Work Location**
- Singapore

**Company/Legal Entity**
- NOV SINGAPORE

**Functional Area**
- Facilities & Administration

**Job Type**
- Full Time

**Employment Type**
- Regular

**Shift Work**
- No

**Early Talent**
- No