Temp Admin
2 weeks ago
$10 per hour
What the role is (a brief overview)
- Provides general admin duties to support the Group’s operations including stationery management, registry administration, office enhancement, general admin and Correspondence Management System (CMS) management.
What you will be working on (job responsibilities)
i) Stationery management
- Distribute stationery and stock taking (weekly)
- Despatch and postage (daily)
ii) Registry admin
- Maintain filing registry numbers
- Conduct housekeeping of document for filing in Group’s registry, liaise with storage vendor on storage rental, track budget and expenses (monthly)
- Maintain service records of offsite storage items (quarterly)
- Organise pulping and mustering of files exercise (annually)
- Liaise with storage vendor on retrieval of existing offsite files, returning of files to offsite storage and sending of new files (adhoc)
iii) Office enhancement
- Maintain and arrange with vendors to repair office furniture (eg hinges, locks for workstation, laminating machines, shredder, etc)
- Manage the safekeeping and loan of office keys including making new ones (if require)
iv) General admin
- Maintain directory of office extension registry, raise request to Corporate Group for additional phonelines when required
- Update the internal telephone directory and staff listing per floor for headcount during evacuation when there are staff movement
- Represent Admin Section in the collection, distribution of gifts and charity coordination
- Put up workstation name plates (when change in staff workstation, promotion or new staff)
- Support the issuance of business continuity plan (BCP) items such as test kits, personal protection equipment and sanitization items
v) CMS management (Daily when activated as 2nd covering)
- Manage the routing of public feedback cases via the CMS system to OICs for replies including routing to other Groups/Agency.
- Support the OICs in monitor the cases are attended to and closed accordingly.
What we are looking for (any pre-requisites etc)
- Temp staff who can work independently with mínimal supervision
- Proficient in using Microsoft Office
- Have effective communication skills both verbal and written
- Good interpersonal skills as well as passion for service delivery
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