Office Administrator

The Office Administrator will work closely with and assist the Managing Director and Human Resources Manager to provide overall management and supervision of the general office, facilities as well as internal services of the corporate level and the external liaison work.

**Job scope**

**Office Administration**
- Act as the main point of contact for any general office and/or facility related concern
- Ensuring smooth delivery of the front office and pantry operation
- Effective provision of reception and visitor services, not limited to preparing meeting rooms and greeting guests, answering phone, take charge of general mails etc
- Research new tools, services, vendors to make the office a more pleasant and productive space
- Have ownership over office administration systems and procedures
- Liaise with Building Management over the effective coordination of office maintenance, fire drills, office lease and renovations etc
- Management of supplies for office (i.e. pantry, conference room and team specific needs), including liaising with Cleaner and ensuring general office premises cleanliness
- Organise recreation and wellbeing activities for the company
- Responsible for continuous improvement of administrative management, office order and office environment

**Human Resources Administration**
- Responsible for the consistent execution of HR administrative requirements, ensures information initiating from the HR organization is accurate and complete
- Constantly reviewing and enhancing workflow of internal HR processes and policies to meet local and corporate requirements
- Assist in managing employee life cycle, not limited to on-boarding and off-boarding processes. Maintain staff movements and carry out the relevant activities in collaboration with the relevant stakeholders
- Manage leave record and provide monthly report to Managing Director and Human Resource Manager on leave accruals.
- Assist in benefits administration within stipulated policies and guidelines as well as recordkeeping (e.g. insurance staff movement registration etc)
- Maintain training records for employees, administer and coordinates training programs, not limited to sourcing of training providers for employee’s development needs including assessment of training outcome matters as well as processing relevant government training fund claims
- Assist in managing recruitment activities (e.g. job postings and coordinating interviews etc)
- Coordinates timeline and consolidation of performance management process and evaluation. Actively involves in appraisals meeting coordination (e.g. Preparation of the relevant appraisal review documentations / reports etc.)
- Ensure statutory, ad-hoc reports and other survey reports are promptly submitted
- The list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this role and as such this role may also include the undertaking of additional tasks as assigned by the Company.

**Requirements/Qualifications**:

- Meticulous, ability to multi-task, organize, and prioritize work
- Team player who contributes reliably and communicates openly
- Agile and growth mindset with genuine willingness to learn, improve and guide others
- Able to work independently and with integrity
- Fair and principled temperament with a facilitative and commercial approach to matters
- Curiosity and inquisitiveness in detecting issues and creativity in solving problems
- Prudent and forward thinking
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- N/O-levels/Diploma
- Min. 2 years’ experience