Admin Executive, Health Management Team

21 hours ago

Bishan, Singapore REACH Community Services Society Full time

The **Admin Executive, Health Management Team** (**AE, HMT**), supports REACH’s Health Management Team by providing administrative, logístical, and operational assistance. He or she plays a vital role in implementing health-related initiatives and coordinating outreach efforts, especially in collaboration with Active Ageing Centres (AACs) and related services. Beyond core responsibilities in finance, reporting, and administration, the AE, HMT may also contribute to client engagement and communication activities. This includes outreach to senior clients—particularly those from minority communities—and providing frontline support where needed.

As a key member of REACH Senior Service, the AE, HMT is expected to uphold and align with the vision, mission, and strategic objectives of REACH Community Services.

**Key Responsibilities**:

- Ensure timely preparation and submission of reports and documentation for internal monitoring and regulatory compliance.
- Gather and consolidate operational and programmatic data from relevant teams and systems.
- Provide administrative support for audits, training sessions, and compliance-related activities as required.
- Support the preparation and submission of Request for Quotations (RFQs), payment vouchers, and petty cash claims in a timely and accurate manner.
- Maintain vendor and maintenance contact lists.
- Coordinate basic repair and servicing needs across assigned sites or centres.
- Support logistics and space arrangements for meetings, programmes, or events.
- Coordinate onboarding and offboarding logistics, including the setup and deactivation of IT accounts.
- Collaborate with HR and external providers to manage training registration and monitor completion.
- Maintain and regularly update orientation schedules, staff training records, and access documentation.
- Monitor client safety systems, including the Alert Alarm System (AAS), and ensure adherence to standard response protocols.
- Provide logístical support to the Health Management Team (HMT) in implementing HealthierSG initiatives, including screenings and outreach coordination.

**Requirements**:

- Minimum qualification of a Diploma or General Degree.
- Additional credentials in Business Administration, Data Analysis, or Actuarial Science are advantageous but not required.
- At least 2 years of relevant professional experience.
- Proficient in English and a second language; ability to converse in a minority language or dialect will be an added advantage.
- Strong communication and interpersonal skills.
- Enthusiastic, dynamic, and self-driven individual.
- Demonstrated passion for outreach initiatives and community engagement with senior populations.

For more information, please refer to our job posting on MyCareersFuture.

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