Chief of Staff

2 weeks ago

Singapore KILLEM PEST PTE LTD Full time

**Responsibilities**
- Attend all director-level meetings and calls and
- Prepare agendas for meetings
- Writing up meeting minutes
- Creating follow up tasks
- Ensuring follow up tasks are completed (otherwise meetings become redundant)
- Draft, review and send communications on behalf of the directors
- Maintain director’s various records, memos and documents, including sensitive information
- Drive the implementation of AI Tools and how to use it in day-to-day work
- Drive the implementation of sustainability practices
- Work with directors to launch activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
- Collaborate with directors and other senior management to develop and implement strategic plans and initiatives
- Provide analytical support and data-driven insights to inform decision-making processes.
- Act as a liaison between departments, facilitating communication and collaboration to drive organizational effectiveness.
- Develop and maintain key performance indicators (KPIs) to measure progress and success across various business functions.
- Prepare executive-level presentations, reports, and communications for internal and external stakeholders.
- Manage special projects as assigned by the director, including research, analysis, and recommendations.
- Coordinate and lead executive meetings, ensuring agendas are clear, action items are tracked, and follow-up is conducted.
- Foster a culture of continuous improvement and innovation within the organization.
- Admin Support to Director

**Skills and Qualifications**
- Minimum bachelor's degree in business administration or similar
- Minimum 5 years of experience working in a Chief of Staff / EA role
- Excellent written and verbal communication skills
- Ability to pay attention to detail and excellent judgment
- Ability to complete a high volume of tasks and projects with little or no guidance
- Ability to reach with appropriate levels of urgency to situations and events that require quick response or turnaround
- Expert proficiency of programs with Microsoft Office
- Technical proficiency and problem-solving skills related to IT infrastructure, support and troubleshooting; and cloud-based environments (non-essential)
- Make appropriate, informed decisions regarding priorities and available time
- Knowledge and passion for sustainability practices

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