Office Administrator

Blackmores Group is a leading natural health company with proud Australian heritage, with extensive reach across Asia Pacific. Founded by visionary naturopath Maurice Blackmore in 1932, our vision is to connect every person on earth to the healing power of nature by combining our knowledge of nature and science to deliver quality health solutions to people and their pets everywhere, every day.

Blackmores Group operates in over 13 markets, with headquarters and a state-of-the-art manufacturing facility in Australia, and offices across South East Asia and China.

As a purpose-led, performance-driven organisation, Blackmores Group strives to create remarkable employee experiences through supporting a diverse and inclusive culture, creating leadership that inspires high performance, and providing everyone with opportunities to achieve their professional, personal and wellbeing goals supported by our flexible work practices and family friendly policies..

**Purpose of role**

This role will provide general office administration support to ensure smooth running of all SG site office activities and day-to-day building control functions and remote admin support for Head of Blackmores Institute

This will be a part time role of 3 days a week and can be worked flexibly to meet the essential needs of the business and to support key office events, meetings and overseas visitors

**Office Administration**
- Monitor and maintain provision of office equipment and supplies including employee lists, stationery, and pantry supplies, including the cleanliness and safety of office area
- Liaise with SBF Office Building Management, external contractors, and any necessary office service providers, validating and approving invoices for relevant office and building maintenance services
- Manage Courier and dispatch services and Distribution of incoming mail
- Directing and supporting local on-site and SG visitors from overseas

**Support to Regional Teams**
- Provides remote travel, meeting and administration support to the head of Blackmores Institute (based in Australia
- Main point of contact with Travel Management company for all the travel administration matters while ensuring all travel, office management and business expenses implemented in line with globally approved policies
- Support co-ordination for any regional meetings, webinars, conferences or events
- Expense and systems Management for all relevant office events, travel and site management matters.

**Support for any Ad-hoc events, Conferences, Town Halls and Employee Engagement Activities**
- Sourcing and negotiating for best rates to ensure cost efficiency
- Liaise with hotels & catering company for accommodation & food
- Partner with P&C on employee engagement events and office initiatives to create a positive working environment and administration initiatives
- Support SG local sales team with any Product Advisor meeting/training/briefing events
- Any other ad-hoc regional administration and co-ordination duties as required

**Who are you?**
- Extensive office support and administration management experience in a corporate environment.
- Ability to deal professionally with employees at all levels
- Confidently able to operate across multiple markets and cultures
- Strong interpersonal and communication skills
- Ability to ensure compliance with corporate policies and processes
- Willingness to work flexibly when required to support critical meetings and overseas visitors
- Ability to prioritise and remain calm and confident under pressure
- Agencies note: this recruitment assignment is being managed directly by Blackmores Talent Acquisition team. We will reach out to our preferred agency partners if required. Your respect for this process is appreciated._