Admin Executive

7 days ago

Central Singapore Sime Darby Full time

Company:
Vantage Automotive Limited
- Support all activities for the Retail Sales Admin Department to ensure that processes are completed promptly, accurately
- To follow up actively with Sales Consultants for missing documents to ensure that paperwork and processes are done promptly
- Ensure that all documents are collected and completed according to checklist before delivery and before filing for Closed File
- Check SM’s trading and seek MD’s approval if it exceeds
- Request from Finance roadtax renewal cheque and renew roadtax as indicated in green sheet
- Verify all related documents before submission/input (i.e. GDMS, submission to finance/vehicle admin e-out purpose)
- Check VSA against green sheet and costing file and ensure accuracy
- Issue PO - STA inspection, Quicklane extended warranty, BRI, BSI to PML
- Issue receipt after approval is done, print out and key into GDMS
- Provide admin support to sales, including retail, motor financing, insurance cover note,activation/cancellation/payment on insurance
- Update new number plate to Contego and finance companies after receiving vehicle delivery note
- Ensure prompt enrollment for Quick Lane EW, BRI/BSI and update/assist on change of ownership particulars
- Print out BPS warranty certificate
- Coordinate with despatch daily and ensure duties are carried out accordingly, including cheques deposit
- Verify on loan documents submitted and follow up on loan disbursement, Check balance payment against release letter
- Create VSA for inter-co stock transfer
- Assist superior in the adhoc duties/sales admin department and ensure paperwork and processes are smooth on a day to day basis.
- Monitor and chase for loan disbursement from finance companies
- UC report to BMW Asia
- QBE Warranty monthly update - verification of QBE invoices that these are warrant purchased by PPSL (check against POs, internal docs)

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