Executive, Sales Support

COMPANY DESCRIPTION
**Who we are**

If you're passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you.

Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapore's largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in China and Malaysia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth.

Learn more about us at constellar.co

**What it's like to work here**

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. We're privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia's top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

With about 200 employees we're a growing company with large aspirations to scale in the next five years. It can get intense and it will be messy at times. But few places can give you a seat at the table where you can contribute directly to the development of the business, the cultural DNA of an emerging MNC, and the building of a company proudly made and headquartered in Singapore with global business impact. And with two lines of businesses across events and venues, we provide opportunities for you to cross over from one to the other to build range in your career.

You don't need to have MICE experience to work with us. We're looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

DESIGNATION : Executive, Sales Support (6 months contract)

RESPONSIBILITIES
- Receive inquiries, obtain necessary information, and communicate responses in a timely manner.
- Answer and/or redirect inquiries and correspondence as needed. Update the CRM accordingly.
- Support the Assistant Director and Sales Managers in drafting and issuance of contracts, ensuring that contracts are signed and returned on time.
- Keep track of payments for all events and follow up with Sales Managers to ensure timely issuance of invoices.
- Maintain the work unit calendar of events, schedule meetings and other appointments.
- Provide other administrative assistance as required by the Vice President and Assistant Director.
- Maintain an accurate system of organizing, responding to, and maintaining records.
- Assist in scheduling meetings as required.
- Support and deliver community events and leisure programs.
- Communicate closely with internal and external partners.
- Any ad hoc tasks will be assigned from time to time by your Reporting Officer.

QUALIFICATIONS
- Diploma or equivalent in Business Administration, Hospitality, or a related field.
- Proven experience in an administrative or sales support role.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Detail-oriented and able to manage multiple tasks simultaneously.
- Ability to maintain confidentiality.
- Experience with contract administration is a plus.