Assistant Banquet Manager

**Your day to day**

voco® Orchard Singapore is seeking a dynamic and passionate Assistant Banquet Manager to be part of our team. As Assistant Banquet Manager, you oversee the execution of assigned banquet events to ensure optimum performance, superior guest service, and maximum profitability of all functions. Maintain quality, service, and operating standards as established by the Brand to ensure quality and consistency. Adhere to federal, state and local regulations concerning health safety or other compliance requirements. Serve as Banquet Manager in his/her absence.

**Financial Returns**
- Assist in controlling departmental labor and expenses. Provide input into the preparation of the annual departmental operating budget.
- Support the Hotel Sales team with site inspections, client entertainment, familiarizations and other events that form part of the sales and marketing revenue plan.
- Execute any F&B activities and promotions according to guidelines given by Banquet Manager or Assistant/Director of F&B

**People**
- Assist in managing the day-to-day activities of the Banquet staff. Schedule employees, including casual labour to ensure proper coverage for all banquet events and activities. Ensure all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions.
- Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include Sales and Marketing, Catering, Outlets, Housekeeping, Accounting, Maintenance and Guest Services.
- Trains, manages and motivates the Banquet department in order to provide high standard of service for customers and meet departmental and hotel targets
- Provide direction and support to the team on a daily basis
- Supervise and manage the performance of the Banquet department. Assist the Banquet Manager to facilitate the performance management cycle throughout the year
- Interact with outside contacts:

- Guests - to ensure their total satisfaction
- Vendors - to ensure adequate inventory of supplies and equipment, to discuss pricing or service issues, to resolve any vendor performance issues, etc.
- Regulatory agencies - regarding safety and compliance matters
- Other contacts as needed (Professional organizations, community groups, local media)

**Guest Experience**
- Ensure guests are greeted upon arrival. Respond to guest requests and complaints in a prompt and professional manner. Make appropriate service recovery gestures according to established guidelines in order to ensure total guest satisfaction.
- Ensure that all Banquet events are executed according to Banquet Event Order to client satisfaction
- Ensure regular client contact when meetings/events are in-house through Daily Meetings Debrief, and ensure all hotel operational details are executed correctly
- Post event, obtain client feedback, review guest check with client after function and obtain signature.
- Ensure client feedback is communicated and acted upon internally and manage timely resolution of any issues with the client.

**Responsible Business**
- Ensure the cleanliness and tidy of the work station and ensure all equipment is in good working order
- Maintain the cleanliness, neat and being well-groom appearance at all times during on duty
- Ensure that rooms are set-up and service delivery is carried out according to guest expectations and banquet event order.
- Conduct pre-function meetings with scheduled staff and review all information pertinent to the service and set-up of groups. Inspect scheduled function areas/rooms, table set-ups, bar set-ups, buffet tables, receptions and coffee breaks for cleanliness, attractiveness and proper layout.
- Meet with Kitchen Staff to review scheduled groups’ menu. Ensure agreement of delivery times, amounts, and arrangements.
- Coordinate any AV equipment, or other technical needs
- Monitor and maintain procedures to (1) ensure the security and proper storage of banquet inventory and equipment, (2) ensure the security of monies, credit and financial transactions, (3) replenish supplies, inventory, uniforms, etc. in a timely and efficient manner, and (4) to minimize misuse and breakage of china, glassware, linen, and supplies and to ensure that no re-usable goods are wasted. Assist in establishing par levels for supplies and equipment.
- Ensure that equipment is prepared for the following day’s work. Ensure that all banquet equipment is in proper operational condition and is cleaned on a regular basis. Ensure that all banquet facilities are cleaned, vacuumed, and properly stocked according to anticipated business volumes.
- May assist in reviewing par levels for supplies and equipment and completing requisitions to replenish shortages or additional items needed for anticipated business.
- May handle incoming/outgoing boxes and exhibit materials.
- Be aware of duty of care and adhere to occupational, health and safety legislation, policies and