Pa to Director

2 weeks ago

Singapore PHOENIXX CAPITAL PTE. LTD. Full time

**PA to Director**

Job Purpose

To provide effective and efficient support including the prioritisation of work, diary management, meetings management and communication, document production, quality assurance and governance. Ensuring all aspects of the administration, planning and coordination of work streams is managed effectively and efficiently.

Job description

Act as the first point of contact for the Director, maintain the effective working of her office in their absence.
- Maintain the highest level of confidentiality and adherence to policies and procedures.
- Manage diaries by scheduling, prioritising and managing appointments, travel arrangements and papers for meetings
- Managing correspondence, track incoming and outgoing correspondence and ensure replies are produced within the required timeframe.
- Read and prioritise incoming correspondence and prepare draft responses as appropriate.
- Assist in back end administrative matters, payment to vendors,etc
- Attend specific meetings and take notes, draft minutes and action recommendations as required.
- Perform any other reasonable duties as directed by line management.
- Able to speak and write Chinese

董事助理

提供有效高效的支持，包括工作优先级的确定、日程管理、会议管理、沟通、文件制作、质量保证和管理。确保有效高效地管理所有行政工作、计划和协调工作流的各个方面。
- 在董事不在时，作为第一联系人，维持她的办公室的有效运作。
- 保持最高级别的保密性，遵守政策和程序。
- 管理日程，包括预约、旅行安排和会议文件的安排和优先级。
- 管理函件，跟踪收到和发出的函件，并确保在所需时间内制作回复。
- 阅读并确定收到函件的优先级，并根据需要准备草稿回复。
- 协助处理后端的行政事务，例如供应商支付等。
- 参加特定会议，记录会议笔记，起草会议纪要并根据需要采取行动建议。
- 按照上级管理的指示执行其他合理的职责

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