Events Executive

**DEPARTMENT**:
Events

**REPORTS TO**:
Head of Events

**JOB SUMMARY**:
We are seeking a bright, dynamic, independent professional to join our team as Events Executive, to:

- Support the Head of Events to consult and drive activity across in-person and virtual platforms based on the Chamber themes and Business Committee initiatives
- Work closely with the Business Committees and Head of Events to deliver and engaging calendar of events and podcasts
- Facilitate from conception through planning and delivery of activity
- Recognise and facilitate collaboration opportunities
- Monitor partnership opportunities and work to fulfill existing contacts
- Provide updates on events in the pipeline during weekly meetings
- Work closely with Head of Events to understand the P&L structure
- Understand and support UK-SG Strategic Partnership related events, following the correct protocols.
- Create event pages using our CRM system and upload key information related to these.

**KEY RESPONSIBILITIES**:
**In-Person Events**:

- Excellent sourcing and venue management, and overall supplier relationships
- Handle event logistics, administration, set-up, event delivery and teardown. This includes collection of materials for event promotions.
- Liaise with external stakeholders, i.e., vendors, members, other Chamber's personnel working closely with MarComms team in terms of event site and promotional activity
- Address event relevance for members and sponsors, inspiring, diverse and meaningful content, balanced timings and formats as well as commercial viability and ensuring any financial risks are highlighted and mitigated.
- Engage with Members at Chamber events, this is very much a front facing role.
- Maintain a professional manner, acting in the best interest of both the Chamber and its members.
- Manager event registrations where necessary and submit post-event reports.
- Manage event attendee lists (cancellations / waitlists).
- Assist the events team in preparation of logistics for meetings, rehearsals and events including room set-up, basic audio/visual needs, and F&B arrangements.
- Assist on site at fact-paced, sometimes high-profile events through the calendar year.
- Assist Senior Events Executive to lead UK-SG Partnership events from end-to-end.
- Maintain and update the events calendar.

**Virtual Events**:

- Delivery and facilitation of Business Committee events - virtual/hybrid
- Comfortable with Zoom platform as the delivery mechanism - use of breakout rooms etc
- Podcast preparation with the speakers
- Comfortable with the use of Slido and other interactive Q&A tools.

**REQUIREMENTS**:

- A degree, or up to two years' work experience in the private sector in the areas of event management, business development or hospitality
- Possess strong interpersonal skills
- Excellent team player
- Have excellent written and spoken English
- You may be required to work outside of office hours where events are scheduled.
- Ability to communicate with the Events team whilst maintaining excellent organisational skills and attention to detail.
- Be prepared to execute an event in a lead time of 1 week or less under special circumstances.
- Must maintain good organisational skills and time management skills.
- Project management, scheduling, time and diary management
- Have an eve for detail and maintain Chamber branding.

**KEY ATTRIBUTES**:

- Organises self, works effectively and makes best use of resources
- Not afraid to ask questions
- Ability to work both independently and as a member of a small team
- Willingness to learn and adaptable to new processes
- Takes responsibility and uses initiative to deliver high quality work.
- Understands and focuses on customers needs
- Able to multi-tasks and manage competing deadlines.

**ADDITIONAL INFORMATION**:

- Working hours 08:30 - 17:30 Monday to Friday
- Monthly Salary + CPF
- 15 days paid annual leave
- Huge access to knowledge via our content resources and events