Assistant Manager/manager, Estates

COMPANY DESCRIPTION
Singapore Art Museum opened in 1996 as the first art museum in Singapore. Also known as SAM, we present contemporary art from a Southeast Asian perspective for artists, art lovers and the art curious in multiple venues across the island, including a new venue in the historic port area of Tanjong Pagar.

SAM is building one of the world's most important public collections of Southeast Asian contemporary art, with the aim of connecting the art and the artists to the public and future generations through exhibitions and programmes. SAM is working towards a humane and sustainable future by committing to responsible practices within its processes.

DESIGNATION : Assistant Manager/Manager, Estates & Security

RESPONSIBILITIES
The Assistant/ Manager, M&E is responsible for the hands-on management of the museum's day-to-day facilities and maintenance operations, ensuring the upkeep of essential systems and compliance with safety standards. This role involves close coordination with the Assistant Director to support strategic projects, business continuity planning, and reporting requirements. The Senior Manager ensures the museum's infrastructure is fully functional and aligned with its operational goals, including overseeing maintenance activities at the museum's vacant site, SJI/8Q.

**Key Responsibilities**:
**Maintenance Operations and Facilities Support**
- Responsible for daily operations of essential mechanical and electrical (M&E) services including HVAC, electrical, fire protection, lifts, lighting, and building management systems (BMS) that support the core business of Singapore Art Museum
- Plan, implement, and monitor preventive and corrective maintenance programs
- Ensure facilities and infrastructure are maintained in optimal working condition to support museum exhibitions, events, and daily activities
- Provide hands-on oversight of maintenance activities at SJI/8Q, ensuring contractual obligations of managing agents and vendors are fulfilled

**Air-Conditioning & Mechanical Ventilation (ACMV)**
- Ensure gallery environmental conditions are maintained within museum standards: Relative Humidity (RH) at 55% 5%, Temperature at 22C 1C
- Monitor gallery air-conditioning systems daily and maintain records of RH and temperature readings
- Schedule and supervise maintenance for all ACMV equipment, including Fan Coil Units and Purging Fans
- Oversee installation, testing, commissioning, and repairs of ACMV systems
- Manage and calibrate data loggers and submit monthly RH and temperature reports
- Arrange bi-annual Indoor Air Quality (IAQ) testing

**Electrical Systems**
- Develop and manage preventive maintenance schedules for the Main Switchboard, Distribution Boards, and lighting systems
- Supervise installation, testing, commissioning, and repairs of electrical systems
- Coordinate annual thermographic inspections and bi-annual secondary injection tests
- Liaise with Licensed Electrical Workers (LEWs) to ensure compliance with regulatory requirements and update Single Line Diagrams when necessary
- Oversee daily meter readings and ensure timer schedules and emergency lighting systems are operational
- Coordinate with users for ad hoc power supply requests

**Fire Protection Systems**
- Manage the maintenance schedules for fire safety systems including FM200 suppression, sprinklers, hose reels, extinguishers, and breathing apparatus
- Supervise installation, testing, commissioning, and repairs
- Liaise with the Fire Safety Manager to ensure compliance with fire safety regulations

**Vertical Lift Systems**
- Plan and supervise preventive maintenance for vertical lift systems and scissor lifts
- Ensure all servicing follows manufacturer recommendations and that only authorized personnel operate the lifts

**Fire Safety & Emergency Management**
- Serve as SAM's appointed Fire Safety Manager (FSM)
- Maintain and implement the Emergency Response Plan (ERP) and evacuation procedures
- Conduct regular fire safety inspections and drills in compliance with SCDF regulations
- Ensure all fire protection systems (fire alarms, extinguishers, sprinklers) are operational and maintained
- Coordinate with landlord/ Management Office on fire drills
- Provide fire safety briefings and training to all staff
- Lead the coordination of emergency responses during fire incidents, medical emergencies, or other crises
- Liaise with SCDF and other emergency services for inspections and incident management

**General Building Maintenance & Repairs**
- Plan, implement, and manage preventive and periodic maintenance regime for all building-related systems and infrastructure, including those to be installed in new building
- Oversee general building repair works, ensuring timely resolution of defects and maintaining a safe, operational environment for staff and visitors
- Supervise in-house teams and external vendors to ensure work is completed in accordance with specifications, timeline, and contractual obligations
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