Specialist - Operations (Shipping)

**What you’ll do**
Execute the daily voyage operations and post-fixture activities of the chartered fleet.

**KEY TASKS**

**Safety, Health & Environment**
- Actively manage chartered vessels to reduce carbon emission and engage with crew for their mental health wellbeing. Contribute to Marketing Safety, Health and Environmental initiatives.

**Performance & Delivery**
- Develop collaborate relationship with CMTs, and able to manage both internal and external stakeholders.
- Contribute to Shipping annual budget and drive PnL through operational excellency.
- Strictly follow operational procedure, and ensure adherence with Shipping and Marketing compliance requirements.
- Identify gaps in current process and improve efficiency.

**Vessel Operations**
- Operate fleet of T/C and V/C ships, ranging from Handy size to Capesize vessels
- Manage Voyage Instructions, Agent appointment, bunkering planning, safety procedure, port activities and etc, to our chartered fleet and onshore parties.
- Focus on minimizing costs for voyages, better selection of suppliers and agencies. Excellent negotiation skills and grasp key information to contribute uplift in revenue.
- Engage independently and collaborate with both internal and external stakeholders to ensure smooth delivery of cargo with minimum risk
- Monitor, follow-up and execute operational procedures on both TC and Voyage fleet.
- Monitor and optimize vessels performance through weather routing system, combining with commercial acumen through robust understanding of the dynamic between bunker consumption and market rate movement.
- Possess key insights when comes to dispute resolutions and be able to articulate in most organized and convincing manner, in-depth understanding of the TC and Voyage CP.
- Understanding of major iron ore and coal trading routes, customers and special contract clauses.

**Marine Accounting**
- Check and issue freight invoice, hire statement, bunker invoice, PDA invoice and etc.
- Accrue for month-end, year-end on outstandings and bunker inventory onboard vessel.
- Deep understanding of TC and Voyage clauses, and calculate off-hire, claims in most efficient way.

**Contract and Professional Advice**
- Assist chartering team in Negotiating terms and conditions and act as the interface with charter parties involved.
- Provide operational and professional advices to CMTs, especially for new trades or customers.
- Offer shipping expertise and help commodity team to resolve issues with end customers.

**Group Governance and Risk Management**
- Ensure strict compliance with all governing flag states, class regulations, International Safety Management and International Ship and Port Security Regulation issues with the chartered and managed fleet.
- Strictly follow Group’s governance, compliance guidelines and ensure the counterparties we deal with, are also aware of our Group policy and observe same to be followed.

**Reporting**
- Follow and manage various reporting requirements within the team.

**Compliance**
- Adherence to all Group and Marketing policies and procedures, as well as observing proper standards of conduct relating to the role and complete all necessary Marketing Compliance activities.

**Sustainability & Social**
- Support Marketing and Shipping Sustainability initiatives, actively engage and implement new ideas. Maintain standards of social responsibility and take ownership for long term strategic plans.

**People & Teams**

**Stakeholder Management**
- Liaise with loading / discharge ports logistic team internally, understand their key priorities and offer creative solutions
- Work together with commercial team, to ensure vessel’s best performance and being deployed on most economical trade.
- Highlight issues, delays, potential problems to internal and external stakeholders, being able to foresee risks and take preventive actions.
- Manage agents, bunker suppliers and other vendors, monitor their services and provide feedbacks to the team or raise concerns.

**Mentor and Knowledge Sharing**
- Share working knowledge and experience with junior Operation Specialist.
- Guide junior peers on day to day operational processes and shape problem-solving thinking within the team.

**Process and Projects**
- Lead projects in relation to process review and cross-functional collaboration.
- Develop various reports to better monitor team performance and value leaking areas.

**Qualifications**

**What we’re looking for**
- Good knowledge on Ship Management & Ship Operations, legislation requirements (ISM, ISPS, IMO)
- Good knowledge on Charter-party clause both for TC and Voyage contract, and major ports, vessel trading routes around the world
- Thorough understanding of port efficiency and the entire logistics chain including technical procedures such as stowage plans, load and discharge sequences, to plan ahead
- Sound commercial awareness
- Self-motivated individual who can work with minimum supervision
- Good oral and written c