Building Executive

2 weeks ago

Singapore FURAMA HOTEL SINGAPORE PTE LTD Full time

Basic Function:
Reporting to the Centre Manager & Chief Engineer, the Building Executive will be responsible for the facilities management, including the upkeep and maintenance, and building operations according to the required standards.

The job role includes but not limited to:

- Plan, organise, coordinate, and oversee operational processes of the areas assigned, including upgrading, renovation, and redevelopment works
- Source for comparative vendors/contractors to carry out renovations, building maintenance, and repair works
- Work together with other functions/departments to ensure work specifications are carried out efficiently and in a timely manner
- Work closely and liaise with vendors, contractors, and suppliers to implement cost effective, simpler, and faster ways of carrying out facilities development
- Attend to defects and faults reported on-site, conduct investigation and determine cause of defect
- Supervise contractors and other related facility management departments
- Oversee fire safety and workplace safety matters, pertaining to infrastructure facilities
- Handle leasing documentation
- Budgeting and preparation of Annual General Meetings (administratively)
- Update work schedules of the department, attendance, day-off, medical leave, PH and Annual leave into the Payboy
- Prepare bills, invoices and bank deposits, supplier payments, deposit of cheque and customer receipts
- Verify discrepancies by and resolve SP /tenants billing issues
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Assist in month-end closing activities
- Process accounts and incoming payments in compliance with financial policies and procedures
- Send out invoice to SP and Tenant Management & Sinking Fund, electricity, late payment Interest, carpark charges and others
- Assume any other facilities-related duties assigned by the Centre Manager & Chief Engineer

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