Project Administrator

3 days ago

Queenstown, Singapore Tialoc Group Full time

Reporting to the Project Manager, provide administrative support on project execution duties. Support proposal preparation related to project execution scope and methodology.Responsibilities:
Perform all related project administration activities on the assigned project for the Project or Construction manager
Ensure proper project documents formats are in order
Manage all project correspondences and documents
Prepare and issue Project Documents including letters, plans, procedures, meeting minutes, etc.
Procure office supplies (stationery and pantry items)
Manage office equipment inventory
Manage office cleaning services including cleaning materials
Assist as receptionist whenever required
Record and update all office expenditures (office budget) including petty cash claims
Assist in minutes taking
Organize meeting rooms
Assist in onboarding and safety induction coordination with EOHS
Follow up on submissions from Subcontractors and Suppliers
Monitor daily attendance and staff movement including leave records (monitoring of man hours)
Security access and controls
Site EHS related facility management
ART regime administrative support
Permit to work documentation, receiving and outgoing
Risk Assessment, Safe Work Procedures filings
PPEs issuance and controls
Covid-19 related items issuance and controls
Data Managements and Controls
Training room, First Aid room and Quarantine room management
Manage stickers, labels and signage
Other EHS documents control, issuance and managements
Compile and file inspection reports after approval by QC Inspectors

**Requirements**:
GCE O Level. Those who do not have the necessary qualification but has more than 2 years’ experience in a similar capacity within the EPC plant construction industry will be considered
2 years of admin experience managing EPC plant construction administration documentation
Good written and spoken English
Able to multi-task with strong interpersonal skills
Good team player
Possess a high level of initiative and efficiency
Proficient with MS Office (MS Excel and MS Power Point in particular)
Alternate Saturdays work week

NITEC / Higher/ Master or equivalent

Minimum of 2 year(s) experience needed for this position

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