Operations, Executive

1 week ago

Singapore CONSTELLAR EXHIBITIONS PTE. LTD. Full time

**About this role**:

- Manages event logistics -as part of a project team, or as the lead on small to medium events.
- Create, manage, and communicate the project plans for assigned events, with clarity of expectations and deadlines for all stakeholders’ pre-event, during, and post-event for virtual/hybrid/face-to-face events to ensure exceptional delivery.
- Works with vendors to establish layouts ensuring proper attendee traffic flow, adequate areas for registration, conference room placements, food & beverage stations/rooms and complex exhibitor floor plans. Produces logistics to maximize revenue and follow requirements for health/safety/security and sustainability; manages labor.
- Source, compare, recommend, and establish terms with event suppliers, including but not limited to venues, AV, temporary staffing, security.
- Assist in managing all pre-and onsite facility interactions; including but not limited to venue, decorator, freight, audio visual, and virtual/hybrid platform.
- Assist in Managing exhibitor participation in events (or oversees project team members); in the creation of operational communications with exhibitors including service kits, security forms, badge forms, freight scheduling, and other activities.
- Works with marketing and registration to assist in coordinating exhibitor and attendee registration, including advance and on-site registration.
- Assist in managing larger project teams to oversee all preconference logistics such as but not limited to show information documents, temporary space arrangements, signage, and ordering of convention materials.
- Communicates and completes food & beverage orders.
- Onsite, manages logístical needs; parking, audiovisual needs, reviews and complies with all facilities contracts, security, and medical personnel. Provides an open forum to air any concerns.
- Assists in the development of the annual budgets and updates monthly forecasts.
- Assigned role on events can specialize in one discipline or encompass multiple disciplines depending on scope of event. Role can also be a cross-functional team leader with indirect reports.
- Acts as Health/Safety/Security advocate for assigned events. Assists in making risk assessments and incident response plans. Writes incident reports. Fulfills incident response team role as designated.
- Coordinate an exhibitor health and safety sign off process for stand plans and exhibitor risk assessments and method statements and act as support in liaison with suppliers and team involved

**To help you succeed in this role, you should have**:

- Diploma or Degree holder
- Minimum 2 years working experience in the MICE industry, preferably in a similar position in an exhibition/event organiser or experience in security operations planning and crisis management.
- Analytical & problem-solving capability
- Negotiation and management of suppliers
- Proven prior experience in working in cross-functional teams.
- Managing stakeholders internally and externally
- Prior experience of establishing a shared service operation
- Strong collaboration and communication skills written, verbal, presentation
- Proven expertise in managing project activity, ability to prioritise and manage time efficiently
- Tech savvy, willingness to adopt and embrace new technologies

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