Secretariat
2 days ago
The Secretariat for the Art Galleries Association of Singapore plays a key administrative and operational role, ensuring the smooth functioning of the association’s activities. This individual will oversee the day-to-day operations, facilitate communication, and support both strategic initiatives and cultural promotion. The role requires a dynamic, detail-oriented individual with strong organisational and interpersonal skills, able to juggle various responsibilities that support the association's mission.
**Administrative Support**
- Manage daily operations, correspondence, record-keeping, meeting coordination, and document preparation. Maintain the website and all 60 member profiles, and work with external developers for updates and upgrades.
**Coordination and Liaison**
- Act as the main point of contact for members, committees, and external stakeholders, ensuring timely communication and follow-up on key matters.
**Event Management**
- Organize and manage events, including Singapore Gallery Month, conferences, workshops, and exhibitions. Oversee logistics, vendor coordination, and partnerships with galleries and collaborators.
**Governance and Compliance**
- Prepare materials for committee meetings and annual reports. Ensure compliance with bylaws, legal requirements, and governance best practices.
**Membership Management**
- Oversee member recruitment, renewals, and engagement. Address member queries, maintain accurate records, and track engagement metrics.
**Financial Management**
- Assist with budgeting, payment processing, and financial reporting. Work with the Treasurer to monitor expenditures and revenue.
**Strategic Initiatives**
- Collaborate with the committee to execute strategic projects, ensuring alignment with the association’s goals and tracking progress.
**Partnership Development**
- Cultivate partnerships with cultural institutions, sponsors, and key stakeholders to expand the association’s reach and support member galleries.
**Public Relations and Communications**
- Manage and create newsletters, press releases, social media posts, and public relations to enhance visibility and engagement with the arts community.
**Qualifications**
- Strong experience in administration, event management, and project management in a related field.
- Exceptional organizational and communication skills, with the ability to manage multiple priorities.
- Strong skills in Adobe Creative Suite and MS Office.
- Excellent written and verbal communication skills.
- Experience in managing finances, including budgeting and reporting.
- Ability to build and maintain strategic partnerships with external organizations.
- Knowledge of the arts and cultural sector, particularly galleries, is preferred.
- A proactive, detail-oriented individual capable of working both independently and collaboratively.
Pay: $3,000.00 - $5,000.00 per month
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Singapore 109444
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