Administrative Manager
7 days ago
ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)
The **National Institute of Education (NIE), Singapore**, is Singapore's national teacher education institute, and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being **An Institute of Distinction: Leading the Future of Education,** and our mission to **Inspire Learning, Transform Teaching and Advance Research**. Read more about NIE here.
**Responsibilities**:
- ** Department Meetings & Agenda**: Coordinate and prepare agendas for department meetings.
- ** Workplan**: Assist in the development and monitoring of departmental Work Plan.
- ** Exam Marks Entry (EME)**: Manage the entry of exam marks for all courses.
- ** Part-Time Lecturer & Faculty Contract Renewal**: Oversee the renewal process for part-time lecturers and faculty contracts.
- ** New Appointment of Faculty**: Facilitate the onboarding process for new faculty members.
- ** Faculty/Research Year-End Review**: Assist in the preparation and coordination of year-end reviews for faculty and research staff.
- ** Promotion & Tenure**: Support the promotion and tenure process.
- ** MOE Secondment**: Handle administrative tasks related to MOE secondments and provide support for the appraisal of the Teaching Fellows.
- ** Enhanced Academic Workload System**: Collaborate with other Administrative Executives to manage the academic workload system.
- ** Student Feedback on Teaching (SFT)**: Coordinate the collection and analysis of student feedback on teaching.
- ** Excellence in Teaching Commendation Award**: Manage the nomination and selection process for teaching awards.
- ** Liaise with the Department of Estate Development (DED)**: Coordinate onboarding and offboarding processes with DED.
- ** Finance**: Assist in the preparation of the annual budget and other financial tasks.
- ** Human Resource (HR)**: Liaise with HR for faculty recruitment, contract reviews, promotions, and annual appraisals. Maintain training records for administrative staff. Coordinate Administrative staff hiring where applicable.
- ** General Office Administration**: Manage the Department Head's meeting schedule and undertake the role of Personal Assistant to Head, ensure effective communication within the department, provide logístical support for events, and support administrative processes.
**Requirements**:
- A University degree.
- Experience in leading an office administrative team is an advantage.
- Strong interpersonal and communication skills, both written and oral.
- Ability to work independently and proactively.
- Ability to maintain confidentiality.
**Closing Date**
**Other Information**
Hiring Institution: NIE
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