Office Automation Clerk

**Hourly Rate: SGD$14 - SGD$18**

**Duties & Responsibilities**:
The purpose of this position is to provide a variety of administrative and payroll related actions and tasks in support of the management funcstions of the Food & Beverage division.
- The incumbent of this position performs the assigned duties requiring a general knowledge of payroll operations, local national/third country national (LN/T policy, and administrative office duties.
- Receive, log, and route incoming mail/ taskers, and maintain necessary suspense controls.
- Compile files for narrative or statistical reports from general instructions.
- Maintain purchase request and work request logs for the division.
- Follow up on outstanding purchase and work requests with appropriate division or department.
- Maintain personnel actions, records and files.
- Establish and maintain a personnel status spreadsheet.
- Track training and training requirements; coordinates training for personnel. Act as BPA caller for purchasing.
- Incumbent will learn to use Food Trak, ICE and Micros systems to act as back up support.
- Responsible for a full range of payroll duties involving the scheduling, processing, determination of pay actions, payroll records, completion of related report and/or with the establishment, maintenance, review and disposition of time and leave records.
- The payroll process includes the collection of payroll data, such as personal action reports, time sheets and supporting documents that reflect work and leav data.
- Utilize payroll software to prepare employee payroll vouchers which itemize gross wages, overtime, deductions, etc.
- Reviews and verifies LN/TCN time card calculations for accuracy and authenticity.
- Creates, updates, edits, formats and prints correspondence, office forms, rating sheets,
- certificates, notices, and other documents using Microsoft Word. Automates and updates existing office forms.
- Create, update, edit, format, and print reports and spreadsheets utilizing Microsoft Office.

**Requirements**:
**Conditions of Employment**
- Satisfactorily complete all background checks to include Local Agency Check (LAC).

**Qualifications and Education**
- Knowledge of a body of standardized requirements, procedures, and operations associated with technical duties related to the assigned support function related to payroll, responding to recurring questions from employees, preparing time and attendance information and other reports.
- Knowledge of automated databases associated with job duties to input a range of standard information or adjustments is necessary.
- Skill in written and oral communication sufficient to understand and be understood with regard to the preparation and presentation of findings, recommending and/or carrying our specific actions; preparing correspondence; and communicaing effectively with MWR personnel and customers.
- Experience working with Microsoft Office software (Word, PowerPoint, Excel). Skill in operating related equipment, such as printers, scanners, and digital senders.
- Must possess ability to type 40 words per minute.

General experience of 0-6 months preferred and GCE 'O' Level Certificate.

**Additional Information**:
Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education.

**Benefits**

This position is eligible to accrue Annual and Sick Leave.