Assistant Manager, Postfix

5 days ago

Singapore Posh Full time

Prepare/issue charter hire invoices & statements with all the essential components as per charter parties.
- Perform laytime/detention calculations and undertake laytime/detention counters with counter parties.
- Ensure accurate and timely receipts or payments for charter hire/demurrage/detention/dispatch, in tandem with charter parties.
- Communicating with charterers, brokers, agents and vessels regarding voyage orders, vessel itineraries etc.
- Liaising with the P&I clubs and legal teams to resolve laytime/detention disputes.
- Close monitoring/follow-up of outstanding balance owing to the company.
- Serve Notice of Arrival (NOA), delivery & redelivery notice as per CP.
- Follow-up with contractual parties for supporting documents, e.g., port vouchers or vendor’s invoices for Owners expenses.
- Verification of port disbursement accounts with Owners/Charterers/Managers.
- Liaise with brokers, chartering, operations and documentation departments pertaining to day-to-day voyage issues.
- Prepare and send new vsl creation request forms for new Owners and update CLI report for follow up with insurance and accounts dept.
- Settlement of commissions with brokers.
- Create and update of vendor and customer details in MDG.
- Generate invoices in Softmar/SAP.
- Coordinating agency appointments, checking & processing of PDAs, FDAs, stevedoring and vendors’ invoices for payment.
- Monitoring and filing of LOI logs, E-invoices, Port & vendor tariffs and work/voyage related documents for record-keeping.
- Post GRN in SAP for bunkers supplied, monitoring the Postfix team’s weekly GRN posting and liaising with Finance dpt on month end bunker accruals.
- Cross-check working CP against clean recap and proforma CP for concluding of grain fixtures.
- Supervise, lead and guide the Postfix team concerning the day-to-day operations which includes training the team to perform accurate laytime and detention calculations in accordance with CP/BN/Clean recap clause(s) and interpret the activities stated in SOF.
- Track and monitor Postfix team’s laytime and detention calculations.
- Track and monitor Postfix team’s agent/stevedores/vendors SOAs and liaise with Finance department on payments.
- Monitoring of Finance department’s monthly agencies outstanding FDAs and following up with Postfix team on action plan with execution.
- Assigning of vessels to Postfix team.
- Working with inter-departmental colleagues.

**REQUIREMENTS**:

- Diploma or Bachelor’s Degree in Maritime or related qualification.
- Min 3- 5 years’ Postfix or Commercial Operations experience within the dry bulk or break-bulk segment preferred.
- Strong verbal and written communication skills in English.
- Having worked with SAP and Softmar will be considered as an advantage.
- Accountability and strong sense of ownership, team player and collaboration.
- Good organisational and customer service skills, excellent follow-up, good time management, fast learner and able to work under tight deadlines.
- Able to supervise and manage a team with different nationalities.

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