Fund Administrator

1 week ago

Singapore ALPHA MILESTONE PTE. LTD. Full time

**Role summary**:
Own the end-to-end financial administration of the family office: consolidate accounts across banks and entities, maintain accurate books, prepare timely financial statements, manage cash and deliver clear performance reporting.

**Key responsibilities**:

- **Consolidation & bookkeeping**
Aggregate and reconcile **multi-bank statements**(cash, custody, brokerage, credit lines) across entities and currencies.
Maintain **general ledger**; process journals, accruals, prepayments, intercompany entries.
Perform **daily/weekly reconciliations**(positions, trades, corporate actions, fees, FX).
- **Financial statements & reporting**
Prepare **monthly/quarterly balance sheet, P&L, and cash-flow statements**(direct or indirect method).
Produce **entity and group consolidations**with eliminations and FX translation.
- **Cash & treasury**
Monitor **liquidity**, capital calls/distributions, coupons/dividends; schedule payments.
- **Administration & controls**
Coordinate **audit**, valuation calendars, confirmations, and data rooms.
Maintain **document management**(trade files, contracts, fee schedules, ISDAs).
- **Tax & regulatory coordination (with advisors)**
Support **IRAS**tax packs, withholding/GST assessments as applicable.
Prepare materials for **ACRA**annual filings and board papers.
Advantageous: familiarity with **Section 13O/13U**regimes (no legal advice).
- **Performance & analytics**
Track **fund/manager performance**, exposures, and flag anomalies.
Maintain benchmark library; monitor fees, carry, and hurdle calculations per agreements.
- **Stakeholder service**
Respond to principal/board requests; liaise with banks, custodians, GPs, and external accountants.

**Qualifications**:

- Degree in Accounting/Finance; **CPA/CA/ACCA**preferred.
- 5-8+ years in fund administration, family office, PE/VC, or Big 4 audit.
- Strong **consolidation**and **multi-currency**accounting skills; IFRS familiarity.

**Tools**:

- **Ledger & close**:Xero/QuickBooks.
- **Data & reporting**:Advanced Excel, Power Query/Power BI.

**Key competencies**:

- High accuracy, deadline discipline, confidentiality, and discretion.
- Process design and ability to standardize messy data.
- Clear written reporting for non-technical stakeholders.

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