Office & Hospitality Assistant

We are motion: For Impact

**Creating sensorial experiences to move the human spirit.**

Founded in Singapore, we are a team of highly performing creatives, planners, strategists, project managers, designers, writers, and makers. We design human-led experiences with the senses in mind. In simple terms, we create experiences for impact.

We are looking for individuals with the right skillset, mindset and heartset to join us on our stage as we perform for our clients to produce content and events that will move people into action.

As a key team member, you will play a vital role in driving the success of our partnerships with clients and partners. You will have the opportunity to build and maintain strong, impactful relationships that drive the growth of our business and your growth in the MICE industry. You will be an instrumental part of the projects we perform, no matter how big or small; putting together strategic, creative and corporate communication pieces in place.

**About the Role**

We are seeking a dynamic and proactive Office & Hospitality Assistant to join our vibrant team in our three-story office in Singapore's town area. This role combines administrative excellence with hospitality flair, supporting our fast-paced event management operations while ensuring our office environment remains welcoming and well-organized.

**Key Responsibilities**

**Administrative Support**
- Provide comprehensive administrative support to the Office Manager and leadership team
- Conduct research and procurement for office equipment, travel arrangements, accommodation, and venue bookings
- Manage vendor relationships by soliciting quotes and maintaining supplier databases
- Evaluate RFQs, prepare comparative quotation analyses, and provide procurement recommendations
- Oversee office supplies inventory management and coordinate timely replenishment
- Execute general admin tasks including document scanning, photocopying and filing
- Handle external errands and office-related purchases as required

**Hospitality & Client Relations**
- Serve as the first point of contact, greeting clients, partners, and visitors with professionalism and warmth
- Maintain an impeccably stocked pantry and refreshment areas
- Coordinate gift wrapping for clients, partners, and team members
- Arrange catering and meal coordination for leadership team and staff
- Ensure common areas maintain a welcoming and professional appearance
- Assist in hospitality preparations and set up for internal events

**Event Support**
- Provide logístical support for workshops, conferences, and corporate events
- Support event operations as needed, including on-site assistance when required

**Office Operations**
- Navigate efficiently between our three office levels
- Maintain organized filing systems and office documentation
- Support multicultural team dynamics and cross-departmental collaboration
- Manage office procurement via Shopee, Lazada account

**Required Qualifications**
- Proficiency in Microsoft Office and Google Suite
- Strong multitasking abilities with excellent attention to detail
- Outstanding interpersonal and communication skills
- Ability to work independently while contributing effectively to team objectives
- Hands-on approach with a proactive, can-do attitude
- Positive demeanor with genuine enthusiasm for helping others
- Thrives in fast-paced, dynamic environments
- Appreciates and contributes to multicultural workplace diversity
- Service-oriented mindset with natural hospitality instincts
- Flexible and adaptable to changing priorities

**What We Offer**
- Opportunity to grow within Singapore's dynamic events industry
- Exposure to diverse projects and high-profile clients
- Collaborative, multicultural work environment
- Central Singapore location with excellent transport links

**Application Process**

We are an equal opportunity employer committed to workplace diversity and inclusion _._