HR Operations Specialist

3 days ago

Singapore Veeam Full time

Working as part of the HR team, this position is responsible for managing the administration of the employee lifecycle through our HRIS system (Workday), providing solutions to first line employee and technical HR queries, and ensuring the integrity of the data that we hold for all our people. The HR Operations Specialist will work closely with all other HR functions to build stringent and efficient processes and also support with relocation and immigration tasks.

**Responsibilities**:

- Responsible for the HR administration, including but not limited to processing new hires, promotions, transfers etc through the HRIS system and preparing all related documentation
- Prepare documentation for income/employment certificates and collect all medical certificates
- Maintaining the absence management system and working with HRBP and HRIS to ensure absence data remains up to date and legislative changes are captured in Workday
- Collection of new starter forms and documents
Collaborate with HRIS for continuous systems and process improvements
- Take part in projects to enhance the Workday system and internal processes, providing requirements and completing UAT and sign off
- Assist with relocations, organising work passes/visas etc
- Carry out regular audits to ensure clean HRIS data
- Coordinate with Legal Advisor (both internal and external) to ensure all paperwork is compliant and new legislation is understood and adhered to
- Collecting and managing photographs of employees to be used within our systems
- Assist with the upkeep of the HR intranet page

**Qualifications**:

- Able to work alone on a broad variety of administration tasks
- Superior analytical and organizational skills
- Able to establish and maintain healthy working relationships with people in course of work
- Able to prioritize and meet tight schedules and targets
- Previous experience of dealing with immigration/visa transfers is an advantage
- Good proficiency in Word, Excel and Outlook
- Experience working in a similar position
- Experience with HRIS (‘Workday’ advantageous)
- Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential._

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