Cw - Admin Coordinator (2-year Contract)

2 weeks ago

Singapore Amgen Full time

Career Category

Administrative

**Job Description**:
Note: This is a 2-year contract position.

Key responsibilities include:
- Manage multiple calendars and schedule meetings- Prepare and process expense reports- Coordinate and make travel arrangements- Maintain up-to-date lists of team players and key 1:1 meeting- Plan and execute logistics for internal and external meetings including scheduling, catering, receiving visitors, and A/V equipment needs-
- Manage the administrative aspects of relationships with outside experts and vendors- Work with Amgen compliance team to process sponsorships and memberships- Register for conferences, congresses and seminars- Assist with preparation of presentations and meeting agendas- Provide training and guidance to new team members- Serve as back-up for other Administrative Coordinators if they are unavailable- Arrange for guest speakers, including contracts, travel and venue- Assist with special projects

Basic Qualifications:
- Associate degree and 2 years of Administrative experience; or- High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications:
- Five years of experience in an administrative support role supporting large teams at different levels- Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint and Excel- Exceptional at managing multiple calendars including coordination across multiple time zones- Strong working knowledge and experience in arranging multi-destination travel for multiple travels- Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners- Ability to work in a fast-paced, deadline-driven environment- Discretion in dealing with proprietary information- Ability to prioritize projects of greater urgency and importance- Outstanding communication skills, both oral and written- Excellent organizational and time-management skills- Experience providing administrative support to remote staff- Helpful, can-do attitude with a solution-oriented approach- Polite and personable ‘team player’- Skilled at remaining calm under pressure- Experience working in biopharma industry- Bachelor’s degree

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