Senior Administrative Assistant

2 weeks ago

Singapore French Chamber of Commerce in Singapore, The Full time

On behalf of one of its clients, The French Chamber of Commerce is looking for a _**_Senior administrative assistant _**_.Overall, the Senior administrative Assistant contributes to the office/team assistance and promotes collaboration and teamwork. The

Senior Administrative Assistant is a resource person for the Singapore office, who maintains courteous and respectful relationships with internal and external partners.

He/She contributes to achieving the objectives of the Company in Singapore and at a Global level as a whole.

Main responsibilities
- Provide end-to-end administrative support (e.g. effective calendar management, travel

scheduling, prioritizing tasks, files organization, expense report submission via

Concur, accounting administration etc) to the Vice President, Asia Pacific.
- Organize the business travel of VP and members of the team and prepare expense

claims on Concur.
- Make the relevant documents available for the VP for the important meetings and

executive committees.
- Effectively organize the logistics of certain committees, meetings of teams served,

prepare the agenda and participate, if necessary.
- Actively collaborate on document management, contributing to the development and

management of the different portals.
- Ensure the implementation and follow-up of the directives and policies within its sector
- Save deal files and ensure they are maintained in an orderly manner on Sharepoint

Carry out follow-up with the team and other stake holders on behalf of the VP, manage

deadlines and track all requests made to the team.
- Manage payments for transactions, track invoices, prepare payment requests in MAX

platform and ensure end to end process of these payments.
- Organize coffee and lunch service during business meetings.
- Collaborate to update internal processes and procedures.
- Maintain cordial business relations with internal and external partners;
- Back-up support, if required, the administrative services coordinator or other

administrative assistants during their leave and vacation.
- Complete every other related task that one of the team leaders may assign or that is

required by his functions.

**Requirements**:

- Graduate degree in any discipline - (Finance, HR, Marketing, Operations

Management)
- Minimum 15 years of experience in similar functions;
- An equivalent combination of education and experience will be considered;
- Excellent proficiency of general IT tools, particularly MS Outlook (particularly in

Calendar Management) Word, Excel and PowerPoint software;
- Knowledge of Sharepoint considered an asset;
- Sound knowledge of budgetary concepts and processes;
- Excellent proficiency of English, spoken and written. Strong knowledge of French would be a

a plus to liaise with the Head Quarter
- Team player with strong inter-personal and collaboration skills
- Ability to prioritize
- Exemplary attention to detail and ability to work effectively under pressure
- Strong interpersonal skills and dynamic
- Flexible and available
- Highly organised and flexible, resilent, mature and able to deal with stress and

ambiguity
- Proactive and autonomous
- Self-motivated, responsive and results-oriented
- Ability to resolve problems in a fundamentally sound manne

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