Assistant Executive, Finance
5 days ago
**General Purpose of Position**:
The Assistant Executive, Finance, is responsible for supporting the organization’s financial operations. This includes ensuring accurate and timely processing of transactions, maintaining records, and assisting in financial reporting and reconciliation. The role also involves administrative duties to support procurement practices, budgetary requirements, and office systems to enhance the efficiency and effectiveness of the finance department.
**Main Duties**:
- Monitor and manage the processing of Accounts Receivables.
- Administer and crosscheck daily financial transactions in QuickBooks; including NETS, cash, and cheque transactions.
- Manage deposit slips and maintain accurate records for donations, student fees, and petty cash disbursements.
- Assist in implementing and maintaining procurement practices and record-keeping systems.
- Ensure the proper use and control of office forms, layouts, and budgetary systems.
- Resolve administrative issues by preparing and coordinating reports, analyzing financial data, and recommending actionable solutions.
- Assist in managing student debt accounts and ensuring timely follow-up for outstanding balances.
- Manage accounts payable processing, including handling payments via cash, cheque, and GIRO.
- Assist in the preparation of management reports.
- Support audit functions by providing necessary documentation and assistance.
- Serve as the primary point of contact for banks, government agencies, and vendors.
- Support the account closing processes
- Assist in bank reconciliation to ensure accuracy of financial statements.
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