Administrative Assistant
3 days ago
**Job Summary**:
- Working days : 5.5 days
**Core Responsibilities of a Renovation Company Admin**:
**1. Office Administration & Support**
- Scheduling meetings, site visits, and project timelines.
- Managing office supplies, filing systems, and general upkeep of administrative tools.
**2. Project Coordination**
- Assisting project managers by preparing job files and tracking project documentation.
- Coordinating with contractors, suppliers, and clients.
- Updating project schedules and making sure deadlines are on track.
- Monitoring permits, inspections, and compliance documentation.
**3. Financial & Billing Tasks**
- Preparing quotes, invoices, and purchase orders.
- Handling accounts payable/receivable or liaising with the bookkeeper/accountant.
- Keeping track of budgets and expenses for each project.
**4. Client Communication & Service**
- Acting as the first point of contact for client questions or issues.
- Sending out progress updates and documentation to clients.
- Supporting the sales team with proposals or follow-ups.
**5. HR & Contractor Management**
- Onboarding subcontractors and ensuring licenses/insurance are up to date.
- Tracking worker hours, payroll support, and health/safety compliance.
**6. Marketing & Online Presence (in smaller companies)**
- Managing social media pages or updating the website.Assisting with marketing campaigns, before/after project photos, and online reviews.
**Qualifications**:
- Previous administrative experience, preferably in construction, renovation, or trades.
- Strong organizational and time management skills.
- Excellent verbal and written communication.
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and work independently in a dynamic environment.
- Familiarity with renovation/construction terminology is an asset.
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