
Executive (Operations), Bunkering
1 day ago
**Executive (Operations), Bunkering**:
**Location**:
Singapore
**Date Posted**:
February 6, 2025
**Application Deadline**:
**OVERALL SUMMARY**
**The function is to provide administrative support and assist in Bunkers Procurement for the team.
**AREAS OF RESPONSIBILITY**
**Bunker matters for Fleet Ships**
- Assist in coordinating with Superintendents and vessel crews to determine bunker quantity requirements. Follow up on estimations to ensure an acceptable quantity is agreed upon.
- Facilitate internal communication with Superintendents and the Technical Department regarding bunker specifications and suitable port locations.
- Help source quotations and evaluate bunker prices, obtaining approval from senior staff and the Commercial Department before confirming suppliers.
- Assist in executing bunker confirmations with suppliers, vessels, agents, and other relevant parties, and follow up on the status of bunker deliveries.
- Maintain accurate records of all bunkering activities in the Bunkering Module.
- Provide administrative support for LNG bunker procurement for dual-fuel (D/F) container/fleet ships.
- Liaise with vessels, suppliers, and agents, and monitor the bunker schedule and delivery progress for vessels under management.
**Dispute Handling & Resolution (Quantity and Quality)**
- Assist in reviewing and managing disputes with suppliers or brokers, working towards an amicable settlement under the guidance of senior management.
- Maintain records of disputes, invoice settlements and coordinate de-bunkering arrangements when necessary.
**Administrative Support**
- Assist in tracking U.S. port calls for fleet vessels, maintaining records of cargo movements to support tax calculations.
- Support the calculation of freight taxes and invoicing to Charterers.
- Process invoices and payments, and help prepare monthly, quarterly, and annual reports for tax purposes.
- Maintain the IMOS system by ensuring accurate and up-to-date data entry for bunker invoices and related documents.
- Assist in the annual evaluation of bunker suppliers and ensure records are updated.
- Tabulate the Quarterly Bunker Tank ROB (Remaining on Board) records for the EPS Fleet.
- Handle the appointment of Bunker Surveyors to conduct ROB checks.
- Provide general administrative support and generate reports as needed by the management.
**QUALIFICATION / EXPERIENCE**
- Diploma holder or its equivalent
- 1-2 years relevant working experience and preferably 1 year of sailing stint onboard vessel
- Those without the relevant experience will be engaged as Management Trainee during probation
- Good communication skills - spoken and written English
- Flair for numbers
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