Program Executive

**/PRIMARY DUTY**

The Program Executive works in the Singapore office of Agribusiness-Connect Asia Pte Ltd (ACA) under the direct supervision of the Senior Program Manager for our client accounts. The Program Executive will work closely with the Senior Program Managerand ACA Managing Director in the Singapore office, the Country Representatives and senior managers in SE Asia, provide support and be responsible for every part of program/event preparations and coordination in SE Asia and evaluating success afterward. This position is open for Singaporeans only.

**ESSENTIAL JOB FUNCTIONS **include the following. Other duties may be assigned.

**PROGRAM & EVENT SUPPORT**

❖ Assist in project coordination, identify the client’s requirements and expectations for each event to ensure that all marketing activities and projects planned and carried out by ACA Southeast Asia team in support of ACA clients’ international market development plans are accomplished and resources are available and maximized.

❖ Assist in every part of program and event preparations, such as vendor sourcing, choosing venues, food and beverage plans, travel and logistics arrangements, manage all event set-up, tear down, follow-up processes and post-event evaluation to measure an event’s overall success and submit findings.

❖ Be well-organized and possess a sound knowledge of vendor management. Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.

❖ Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client's tailored requirements.

❖ Prepare correspondence, travel schedules, information related to activity plans and other documentation as requested by the Senior Program Manager and senior managers.

❖ Assist Senior Program Manager to prepare and edit of ACA client reports, plans and other documents including maintaining event budgets.

❖ Respond to marketing inquiries and questions from client target audience and stakeholders on ACA client activities.

This job description in no way states or implies that these are the only duties to be performed by the employee

occupying this position. Employees may be required to follow other job-related instructions and to perform other job

❖ Attend and/or represent ACA at trade shows and fairs, technical meetings, international seminars and other events as may be requested by ACA.

**ADMINISTRATIVE SUPPORT**

❖ Assist with team meetings and office calendar updates associated with the client account(s)

❖ Ensure maintenance of proper documentation of all company/client related information - hard and soft copies.

This job description is not exhaustive and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the company.

**EDUCATION and EXPERIENCE **An equivalent combination of education, training and experience will be considered.

❖ Demonstrated and proven ability to successfully manage organizational resources, events and people.

❖ Minimum of a Diploma in the field of marketing, communications, hospitality, public relations or a related discipline.

**KNOWLEDGE, SKILLS and ABILITIES **, which may be representative but not all inclusive of those commonly, associated with this position.

❖ At least 2 years’ experience as an event coordinator.

❖ Excellent in multi-tasking, problem-solving ability and meticulous

❖ Demonstrate agility to take on various tasks if needed

❖ Demonstrate ability to manage multiple projects, work independently and show initiative

❖ Willingness to work, travel and participate in foreign cultures

❖ Experience in vendor management

❖ Effective interpersonal and communication skills

❖ Ability to work in a team or be a team player