Secretary

4 days ago

Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

Managing the calendar for the Group Chief Executive Officer (“Group CEO”), including scheduling appointments and coordinating and confirming meetings with both internal and external stakeholders.
- Attending the abovementioned appointments and meetings as needed, and taking down the minutes. Please note that some appointments/meetings may fall on weekends.
- Assisting in travelling arrangements such as booking of flights of the Group CEO and/or designated staff, and related accommodations.
- Assisting in the sign-up of courses that the Group CEO and/or designated staff may need to attend.
- Managing the social media of the Group.
- Assisting in the reservations with food establishments for any events of the Group CEO.
- Collating and/or producing professional-looking, corporate decks/ PowerPoint slides.
- Acting as an all-around gatekeeper and strategically assisting the Group CEO to effectively lead the Group and its staff and to develop the business.
- Meeting and greeting external visitors to the Group’s premises on behalf of Business Development and assisting in any ad hoc tasks as Business Development may require.
- 1Being able to interact with internal and external stakeholders (e.g. clients) with confidence.
- Assisting in the booking of transport (including the company driver) for the Group CEO.
- Being responsible for internal and external correspondence on behalf of the Group CEO and being able to prepare letters and notes with very few instructions.
- Assisting in any ad hoc tasks as Group HR manager may require.
- Focus on helping in everything from administrative tasks (printing, booking, memos, filling etc.) to customer meetings, writing call reports and investment memos (as he or she gets better in terms of capabilities)
- Assist Corporate and Business Development Team with project management

**Job Requirement**
- At least 1 year of relevant working experience as Personal/Executive Assistant
- Diploma or equivalent.
- Prior experience in providing outstanding administrative support in fast-paced and international environments.
- Competent communication and interpersonal skills and experience in interacting with executives, professionals and/or clients.
- Exceptional time management and organizational skills.
- Strong integrity with ability to handle highly confidential situations with professionalism and tact.
- Proficiency in Microsoft Office suite (e.g. PowerPoint, Word, Outlook).

**Desired Skills and Experience**:
Outlook, Microsoft PowerPoint, Producing, Microsoft Office, Microsoft Excel, Social Media, Travel Arrangements, Interpersonal Skills, Administration, PowerPoint, Project Management, Time Management, Writing, Administrative Support, Business Development, Scheduling

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