Secretary

7 days ago

Singapore UNITED E & P PTE. LTD. Full time

**Roles & Responsibilities**

In this role you will have to provide full secretarial support to the CEO & Director. To succeed in this role, you should possess a minimum 3 years of the executive secretarial experience supporting a team, with strong communication skills and the ability to interact with the senior management and external parties independently. This role is well-suited for somebody with good time management, organize, resourceful and meticulous with good problem-solving capabilities.
- Provide a full range of administrative support to the team including:

- Provide Administrative and secretarial support to the CEO & Director
- Coordinate scheduling and arrange appointments, meetings, and conference calls/virtual meetings including taking of minutes and call logs/video recordings.
- Arrange and manage travel arrangements and preparation, submission and tracking of billing, expenses and claims.
- Support any other ad-hoc administrative/operational matters.
- Able to handle confidential information in a professional manner.
- Assist in drafting correspondence & preparing presentation slides etc.
- Filing and maintenance of correspondences
- Liaise with external vendors and monitor service maintenance contracts

**Requirements**:

- Possess at least Bachelor's Degree, Post Graduate Diploma, Professional Degree in any filed
- Minimum 3 years of experience in similar capacity, preferably in construction industry
- Possess a mature personality with excellent communication, interpersonal and organizational skills.
- Proficient in MS Office Applications.
- Effectively bilingual in English and Chinese both written and spoken as this position is required to liaise with Chinese speaking Collaboration Partners.
- Possessing a Class 3 License would be advantageous.

**Skills**
- Excellent organizational skills, including the ability to manage busy schedules, establish office systems, and the ability to work accurately and to consist of high standards under pressure to meet deadlines
- Analytical in problem solving, able to make recommendations
- Resourceful, meticulous, multi-tasking and able to work independently with minimum supervision.
- Good interpersonal and business communication skills
- Self-motivated, and results-oriented, with strong initiative

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