Regional Office Administrator
2 days ago
As a purpose-led, performance-driven organisation, Blackmores Group strives to create remarkable employee experiences through supporting a diverse and inclusive culture, creating leadership that inspires high performance, and providing everyone with opportunities to achieve their professional, personal and wellbeing goals supported by our flexible work practices and family friendly policies.
Blackmores Group operates in 12 markets, with global headquarters in Sydney, Australia an international HQ in Singapore, an Innovation Centre in Shanghai and a state-of-the-art manufacturing facility in Victoria, Australia.
**Purpose of role**
Providing General office administration support to ensure smooth running of all day-to-day office and building control functions. This role is also responsible for providing essential ad-hoc travel and administrative support to regional leaders on-site and partnering closely with People & Culture for effective implementation of employee events, team meetings, townhalls, workplace wellbeing initiatives.
**Office Administration**
- Monitor and maintain provision of office equipment and supplies including stationery, pantry supplies and including the cleanliness and safety of the office area
- Liaise with Building Management, external contractors, and any necessary office service providers, validating and approving invoices for relevant office and building maintenance services
- Nominated site fire warden & contact person for first aid
- Manage Courier and dispatch services and distribution of incoming mail
**Support to Regional Teams**
- Main point of contact with Travel Management company for all the travel administration matters while ensuring all travel, office management and business expenses implemented in line with globally approved policies
- Lead co-ordination for any regional meetings, webinars, conferences or events
- Expense and systems Management for all relevant office events, travel and site management matters.
**Support for any Ad-hoc events, Conferences, Town Halls and Employee Engagement Activities**
- Sourcing and negotiating for best rates to ensure cost efficiency
- Liaise with hotels & catering company for accommodation & food
- Partner with the people & culture team on employee engagement events and office initiatives to create a positive working environment
- Support Singapore local sales team with any Product Advisor meeting/training/briefing events
- Any other ad-hoc regional administration and co-ordination duties as required
This role might suit a proactive, motivated self-starer who is used to working in a fast paced, collaborative environment. In return you will be part of a passionate group of professionals within a company that values its people and their wellbeing.
The Blackmores Group, founded by visionary naturopath Maurice Blackmore in 1932, has a vision to connect every person on earth to the healing power of nature by combining our knowledge of nature and science to deliver quality health solutions to people and their pets everywhere, every day.
- Agencies note: this recruitment assignment is being managed directly by Blackmores Talent Acquisition team. We will reach out to our preferred agency partners if required. Your respect for this process is appreciated._
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