Executive Assistant

3 days ago

Singapore Marriott Vacations Worldwide Full time

**Job Summary**

The Executive Assistant & Finance Support reports to the Chief Financial Executive (CFE) for the Asia Pacific (AP), Europe & Middle East (EME) region, and is responsible for providing quality and efficient administrative assistance. This position also supports the whole AP and EME Finance & Accounting Organization.

**Core Work Activities**

**Personal Assistant Duties**:

- Provide comprehensive secretarial support, including managing calendars, scheduling meetings, and organizing appointments and engagements across different time zones (Asia, US and EME). Proactive in avoiding conflicts and findings suitable solutions.
- Proactively anticipate CFE needs and assist in ad-hoc tasks to facilitate efficient operations.
- Act as a liaison between the CFE and other stakeholders, conveying instructions and ensuring effective communication.
- Maintain confidentiality and handle sensitive information with discretion and professionalism.

**Administrative, Event Planning and Travel Management**
- Organize offsite regional AP & EME conference
- Organize both local/regional offsite team meetings/team building events within allocated budget
- Arrange and coordinate complex travel arrangements, including visa processing and accommodations. Prepare detailed meeting/ travel agenda and schedule meetings in advance of each trip
- Partner with travel agent ensuring accurate itinerary and billing
- Assist with general administration and clerical duties.

**Compliance and Finance related support**:

- Assist with annual review of SOPs for yearly audit
- Assist in preparation of power point slides for townhall, meetings and presentation
- Assist on monthly reporting and analysis
- Ensure SOPs and contents in Finance SharePoint are updated
- Gatekeeper for signing of documents, ensuring proper review process is followed
- Co-ordinate with various team for all required documents and agreements to be signed on a timely basis
- Minimum Diploma. General Degree preferably in business, finance or accounting.
- 5-8 years relevant working experience.
- Finance and Accounting knowledge and experience is a plus.
- Able to work independently, set/adjust priorities effectively in a fast-paced environment.
- Possess good interpersonal, organizational, and problem-solving skills.
- Ability to learn quickly, multitask effectively and prioritize tasks under pressure.
- High level of professionalism, discretion, and confidentiality are a must.
- Excellent (written and verbal) communication skills.
- Attention to detail; sound judgment and use of discretion; diligence, dependability, and strong work ethic and sense of responsibility.
- Flexible and able to work between three different time zone

**#LI-WO1***

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

  • Senior Executive

    3 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    *** 1. Assist in preparing monthly and fortnight MIS reports as per the management requirement. 2. Assist in preparing actual and budgeted vessel operations expenses report to technical team and closely work with them on day to day basis for smooth operations. 3. Closely co-ordinate with chartering team and support them for invoicing and follow-up on...

  • Account Executive

    3 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **Your Key Responsibilities**: - Prepare billings for external clients - Responsible for reconciliation of billings - Assisting with annual audit preparations for companies & group - Handle in other accounting duties as assigned **Requirements**: - Diploma/Degree in Accounting - Team work and organized - Familiar with Microsoft Excel

  • Corporate Communications Executive

    5 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **Job Description & Requirements** Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner. **What we offer** In order to keep pace with its growth and expansion, Executive Ship Management Pte Ltd is looking for highly...

  • Operations Executive

    5 days ago

    Singapore Richdale International Executive Search Full time

    You need to assists management in preparing commodities sale and purchase contracts. - You need to plans and executes the shipment as per the commodity contract involving. - Timely and accurate preparation of full set of shipping documents. - Able to coordination with suppliers, shipping companies, and clearing and forwarding agents regarding progress of...

  • Managing Partner

    1 day ago

    Singapore Keller Executive Search Full time

    Managing Partner (Principal Partner) - Executive Search #522Location: Singapore Type: Independent Contractor / Partnership Compensation: Commission-based with strong upside About Keller Keller is a global executive search firm focused on senior leadership and C-suite hires. We are strengthening our presence across Asia and seeking a Managing Partner...

  • Legal/Senior Legal Counsel, Corporate

    1 week ago

    Singapore Space Executive Full time

    Legal/Senior Legal Counsel, Corporate (min 8 PQE) – Digital Infrastructure Developer/Operator Legal/Senior Legal Counsel, Corporate (min 8 PQE) – Digital Infrastructure Developer/Operator Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Space Executive Recruiting the world's best Legal & Compliance...

  • Managing Partner

    2 weeks ago

    Singapore Keller Executive Search Full time

    Managing Partner (Principal Partner) - Executive Search #522 Location: Singapore Type: Independent Contractor / Partnership Compensation: Commission-based with strong upside About Keller Keller is a global executive search firm focused on senior leadership and C-suite hires. We are strengthening our presence across Asia and seeking a Managing Partner...

  • Valuation & Credit Modelling - Senior Associate/Assistant Manager

    2 weeks ago

    Singapore Space Executive Full time

    Valuation & Credit Modelling - Senior Associate/Assistant Manager Our client, a global consulting house, is hiring an audit & valuation specialist focusing in financial instruments, private equity and credit modelling. If you are passionate about finance, valuations, and credit risk modelling, and looking to join a dynamic audit team where you’ll work...

  • Ecommerce Assistant Manager

    3 days ago

    Singapore DN & Associates Executive Search Full time

    Our client is a leading distributor of goods and services globally. They are looking for an Ecommerce Assistant Manager to partner with them in their expanding business. You should ideally have e-commerce experience from either an e-enabler or e-commerce platform. This opportunity will offer you an opportunity to work in a dynamic environment that is...

  • Teacher Assistant

    3 days ago

    Singapore Inspire Executive Limited Full time

    **Salaries and Benefits**: - $1,800.00 per month - Comprehensive insurance coverage - Issued e-Medical Card upon 3 months of service - Tele-consult available upon 3 months of service **Roles & Responsibilities**: - Provide support to teachers within and outside classrooms and will work under the direct instructions or supervision of teachers and allied...