Senior) Executive Assistant

6 days ago

Queenstown, Singapore National University Hospital Full time

**Responsibilities**:

- **Medical Report Processing**:

- Processing medical reports via EPIC
- Following up with doctors to ensure prompt submission/completion of their medical reports
- Arranging sessions with Prof. Manning for training new MOs/residents on medical report writing
- **Mortality Report Processing**:

- Ensure forms are completed accurately and follow-up with those missing mortality forms
- Ensure doctors review and sign off the forms within the stipulated timeframe (for submission to Medical Affairs Clinical Governance)
- Assist in the implementation of the above workflow via online system
- **Case Note Retrieval**:

- For research or medical report purposes (via Medical Report Office)
- **Leave Application Management**:

- Ensure prompt submission by doctors within the stipulated timeframe
- **Training/Sponsorship Claims, Shift Allowances and Transport Claims**:

- System approver for EMD doctors (both senior and junior staff) via Successfactors
- System approver for EMD doctors via AP-Direct
- Ensure prompt submission by doctors within the stipulated timeframe
- **Field Medical Team Coordination**:

- Deployment and honorarium processing via Operations Command Centre
- Handling enrolments for Hamzat, DMRC, and PHTLS courses via Operations Command Centre
- Honorarium submissions for doctors who have participated in the FMT
- **Research Administrative Support**:

- Assisting with the procurement of medical equipment and invoice payment processing
- Assisting w ith the commissioning of medical equipment
- Assisting on-boarding process of new research co-ordinators
- **Additional Responsibilities**:

- Covering for staff on leave
- Other tasks as assigned from time to time

**Job Requirements**:

- Recognised Diploma with at least 2-3 years of relevant experience
- Experience in healthcare is preferred
- Good time management and able to multi-task
- Proificiency on Microsoft Office and is IT savvy
- Excellent communication and interpersonal skills, with the ability to interact at all organizational levels

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