administrative assistant
1 week ago
Site Management
Coordinate with site teams, contractors, and vendors to ensure timely completion of projects
Monitor site activities, progress, and quality control
Conduct site inspections and audits to ensure compliance with safety and regulatory requirements
Manage site documentation, including permits, licenses, and certifications
Liaise with local authorities and stakeholders on site-related matters
Coordinate with logistics teams for equipment and material delivery
Ensure site facilities and equipment are maintained and in good working condition
Project Management
Provide administrative support to project managers, including scheduling meetings and preparing reports
Coordinate project timelines, milestones, and deliverables
Assist in project planning, budgeting, and resource allocation
Prepare and distribute project documentation, including proposals, contracts, and reports
Monitor project progress, identify risks, and implement mitigation strategies
Facilitate communication among project stakeholders, including clients, contractors, and vendors
Assist in project closure, including lessons learned and evaluation
Office Management
Manage office facilities, including maintenance, utilities, and supplies
Coordinate with vendors and service providers for office services, such as cleaning and IT support
Oversee office administration, including HR, finance, and procurement
Prepare and distribute office reports, including financial and operational reports
Ensure compliance with company policies, regulatory requirements, and labor laws
Manage office records, including documents, files, and archives
Coordinate company events, meetings, and training programs
Typical Skills and Qualifications
Diploma or degree in business administration(BA), management, or related field
11 years of experience in admin support or related role
Strong communication, interpersonal, and problem-solving skills
Proficiency in MS Office, Google Suite, or other productivity software
Familiarity with project management tools, such as Asana, Trello, or MS Project
Ability to work independently and as part of a team
Strong organizational and time management skills
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