Personal Assistant

1 week ago

Singapore Tristar Investment Management Pte. Ltd. Full time $60,000 - $120,000 per year

KEY FUNCTIONS & RESPONBISILITIES:

  • Deliver seamless administrative and executive assistance to Senior Management as well as family members, ensuring efficiency and discretion across all matters.
  • Oversee and execute concierge services for family members — including bespoke travel planning, accommodation bookings, and lifestyle arrangements — with exceptional attention to detail and discretion.
  • To efficiently organize and maintain the calendar of appointments, meetings, and engagements, ensuring optimal time management and preparation.
  • Managing & running of personal affairs for family members, as necessary.
  • Management and oversight of residential properties in Singapore.
  • Accompany family members to private engagements and activities as required.
  • Handle expense processing, manage payables and statutory obligations on behalf of family members.
  • Provide administrative and IT support to the Corporate Services Manager and assume responsibilities during absence.
  • Proactively identify and drive process improvements to optimize workflows.
  • Drive initiatives that embed and reinforce corporate values in alignment with the organization's strategic vision.
  • Any ad-hoc matters as assigned.

REQUIREMENTS:

Minimum 5 years proven experience in a Personal Assistant role.

Proactive & Self-Starter : Anticipates needs and takes initiative without constant supervision.

Career-Driven with a Desire to Succeed: Shows genuine ambition, motivation, and pride in delivering exceptional results while building a successful professional path.

High Accountability: Takes ownership of outcomes and follows through meticulously.

Composed Under Urgent Demands: Maintains calm, clarity, and sound judgement when managing time-sensitive or rapidly evolving situations.

Professional Presence: Well-groomed, articulate, and poised in demeanour.

Organized & Detail-Oriented: Excellent at prioritizing and multi-tasking.

High Integrity & Credibility: Handles sensitive matters with absolute discretion and professionalism, consistently earning trust and respect.

Flexible & Adaptable: Able to adjust to changing schedules, last-minute requests, and evolving priorities.

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