Finance Officer

The Finance Officer is responsible for the accounts payables. He/she is responsible in ensuring all vendor invoices,

related documentation and approvals (according to hotel's delegation of authority) are correct prior to processing.

He/she also ensures timely payments to vendors and all control procedures are in place relating to accounts payable

processes.

Your day-to-day Job Responsibilities

Invoicing (Purchase Plus)

·       Checking and receiving of daily PO

·       Interface invoices Purchase Plus to People Soft

·       Download interface report from PeopleSoft

·       Extraction of Outstanding PO report from Purchase Plus. Follow up on partial delivery and overdue PO status

New supplier creation in Purchase Plus and People Soft

·       Complete process to create new/informal supplier in Purchase Plus and People Soft

·       Add in supplier code in Purchase Plus in order to link the supplier in People Soft for invoice interface purpose

·       Supplier Account Management

·       Update / Change of supplier details (Local and Overseas) in People Soft

Creation of new item in Buylist (Catalogue & Buylist Management)

·       Understanding of P&P policy

·       Understanding Requisition via Buylist and via informal supplier

·       Obtained approved quotation from HODs before creation of new items in Purchase Plus

Invoice Processing

·       Understanding delegation of authority requirement and purpose of processing invoice under Preapproved and Workflow

·       Documents required (eg. Service form / Approved quotation / Capex form) for non-food PO

·       Follow up and update on maintenance contract status

·       Preapproved, Workflow, Manual Payment Form & GIRO

Weekly Payrun File Checking

·       Checking weekly (every Thursday) payrun file and identity errors

·       Process on how to get AP Paycycles Team and AP Specialty Team to rectify the error postings

·       Recheck for revised payrun file before AP Paycycles Team upload payrun file to bank

·       AP month end closing, to provide BSC month end journals on accruals

Receiving of non-food items

·       Assist to check the item accordingly to purchase order, quantity & description.

General Cashier

• Witness daily and weekly DIY laundry cash count DIY
• Audits daily collection of the General Cashiers Summary against the bank in slip.
• Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count

Other Duties

• Maintain documents and filing systems for audits of hotel accounts and ensure compliance for contractual agreements and governmental compliance.

·       AP month end closing

People:

·     Communicate and coach the Guest Service Leaders / Guest Service Agents / Finance Officer to ensure Finance policies and procedures are adhered to.

·     Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2 way communication.

·     Work better together with the other Finance team member, taking over the duties when he/she is not available.

Guest Experience:

·     Shares information with others readily to help everyone work together better for the internal and external guests.

·     Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.

·     Anticipate guests' needs, handle enquires and solve problems.

Responsible Business:

·     Support the hotel's corporate responsibility initiatives in the areas of community involvement, environment management, workplace health & safety and food safety, drive action plans as required to achieve hotel corporate responsibility objectives.

·     Ensure CSA controls are implemented to achieve minimum 90% in CSA for AP, AR and Revenue sections.

·     Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count.