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Assistant Manager, Procurement

2 weeks ago

North Region, Singapore Select Group Pte Ltd Full time $60,000 - $80,000 per year

Job Purpose:

To manage and maintain the F&B inventory and procurement systems to ensure accurate stock control, timely order replenishment, efficient supplier coordination, and operational compliance. This role plays a key function in reducing waste, improving cost efficiency, and supporting smooth kitchen and outlet operations.


Job Scope:

  • Full responsibility for inventory movement, stock audits, and system accuracy
  • Daily use and maintenance of inventory management software
  • Coordination of procurement and supplier activities
  • Data analysis and reporting to support business decisions
  • Internal training and cross-department collaboration
  • Compliance with food safety and internal SOP standards

Key Responsibilities:

1. Inventory Management & Control

  • Oversee and manage full inventory control cycle, from receiving to issuing and reconciliation
  • Monitor and manage inventory levels, reorder points, and safety stock for optimal supply
  • Plan and execute timely order replenishments to avoid stockouts or overstocking
  • Implement and enforce FIFO practices, expiry tracking, and shrinkage prevention
  • Conduct weekly and monthly stock takes, variance analysis, and root cause investigations
  • Maintain accurate stock records and update all inventory transactions.

2. Procurement System & Analysis

  • Oversee procurement system operations, ensuring accurate data input and integrity
  • Analyze procurement trends, supplier performance, and cost variances
  • Generate and analyze inventory and procurement reports for cost control and forecasting

3. Supplier Relationship Management

  • Manage supplier relationships to ensure timely deliveries, pricing competitiveness, and quality compliance
  • Coordinate with suppliers for lead times, order adjustments, and product availability

4. System Maintenance & Training

  • Maintain and troubleshoot inventory systems.
  • Train and support operational teams on inventory SOPs and system usage

5. Cross-Functional Collaboration & Compliance

  • Collaborate with procurement, kitchen, and outlet teams to align inventory with demand
  • Ensure compliance with food safety, audit, and regulatory requirements (e.g., SFA, Halal, HACCP)

Qualifications:

Education & Experience

  • Diploma or Degree in Supply Chain, Business Administration, Logistics, or related field
  • 3–5 years of experience in inventory control, procurement systems, or stock management within F&B, central kitchen, or hospitality settings
  • Experience with POS/ERP integration

Skills & Knowledge

  • Strong understanding of inventory control principles and digital procurement platforms
  • Proficient in Microsoft Excel.
  • Analytical mindset with the ability to interpret data for decision-making
  • Detail-oriented, organized, and able to manage large SKU counts
  • Strong communication and negotiation skills with internal and external
  • Familiarity with Halal requirement, food hygiene regulations, HACCP, and SFA guidelines