Senior Executive, NUHS Residency(8943)

4 days ago

Central Region, Singapore National University Health System Full time $60,000 - $120,000 per year

This is under NUHS Group Ops & IT

Overview

To provide administrative support to the NUHS Graduate Medical Education (GME) Office in managing calendaring, meetings, faculty matters, accreditation and distinction track.

This position is a 1-year contract role, renewable based on satisfactory job performance.

Duties and Responsibilities

Provide support to Designated Institutional Official (DIO) which includes

  • Being the point of contact for invitations to meetings and appointments for DIO
  • Managing DIO's calendar
  • Communicating with stakeholders on schedules which DIO is involved in
  • Checking and obtaining endorsement/signature which DIO's support/approval is required
  • Preparing necessary materials or data as needed
  • Supporting DIO closely for residency-related matters

Scheduling and organising DIO internal meetings and GMEC meetings

  • Arrange and send out calendar invites with agenda for both DIO internal meetings and GMEC meetings
  • Book rooms for both meetings and purchase refreshments for GMEC meetings only
  • Take attendance at GMEC meetings

Manage Faculty Appointments which includes but not exhaustive

  • Working with programmes on appointments and taking actions to ensure issuance in timely manner
  • Engaging other SIs and stakeholders on appointment matters
  • Maintaining updated records that stand up to audit scrutiny
  • Providing HR with funded FTE (full-time equivalent) of appointments
  • Reviewing and checking through submissions for MOH funding deliverables

Accreditation duties

  • Assist in accreditation processes for Institutional and all JCST & ACGME-I programmes
  • Provide administrative support for Letter of Notifications, Survey Results, Internal Reviews, Site Visits, Engagement sessions and necessary tasks
  • Liaise and coordinate with internal and external stakeholders

PC for QIPS

  • Key administrative point of contact for all matters relating to the Residency training programme
  • Assist Programme Director in continual development of programme and curriculum
  • Main resource person for faculty and residents on policies related to Residency
  • Organise meetings, teaching sessions and prepare reports
  • Liaise and coordinate with internal and external stakeholders

Others:

  • Support for subcomm and central office matters
  • Support for events and education-related activities organised by NUHS GME Office and any other administrative tasks as assigned.

Requirements

  • Bachelor degree in relevant field, preferably with similar working experience in education or healthcare environment.
  • Meticulous, organised and diligent
  • Adaptable, resourceful and responsible
  • Ability to communicate effectively to diverse stakeholders.
  • Ability to multi-task and work in a dynamic, fast-changing environment, with a sense of timeliness.
  • Ability to work well independently as well as in teams.
  • Proficient with Microsoft applications especially with Excel, Words and Powerpoint

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