Accounts Assistant

2 weeks ago

Ang Mo Kio New Town, Singapore Practical Analyzer Solutions Pte Ltd Full time $40,000 - $60,000 per year

This role supports both administrative and accounting functions to keep the office running smoothly.

1. Accounting Duties

  • Generate customer invoices, post supplier invoices, and update AR/AP transactions in Business Central.

  • Prepare Accounts Receivable reports and send monthly Statement of Account to customers and follow up; prepare Accounts Payable documents for payment release.

  • Verify and calculate monthly overtime and site work allowance based on approved timesheets and attendance records.

  • Assist in verifying staff claims to ensure they follow proper accounting treatment.

  • Assist in preparing financial reports, company accounts, and statutory filings.

  • Assist in providing project-related financial data to support project and business decision-making.

2. Administrative Duties

  • Answer and direct phone calls in a professional manner (shared with office team).

  • Maintain pantry supplies and manage stationery inventory for the office.

  • Assist with customer visits, training, and internal meetings – including meeting room setup and refreshment arrangements.

  • Arrange staff overseas travel – search and book flights, hotels, airport transfers, and travel insurance.

  • Assist with annual insurance renewals and project-related insurance.

  • Provide backup support in coordinating courier/freight arrangements and preparing logistics documents (PO, DO, Packing List, Quotations), when required.

3. General Duties

  • Ensure the office environment is clean and tidy (shared responsibility).

  • Follow workplace safety and hygiene procedures.

  • Provide suggestions to improve daily processes and efficiency.

Requirements:

  • Min. Diploma in Accounting/ Finance

  • Prior experience in admin and accounting roles

  • Proficiency in Microsoft Office and accounting software (Business Central)

  • Highly organized, responsible, and good with numbers.

  • Able to work independently and as part of a team.

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