Assistant Manager, Project Management

5 days ago

NTU Main Campus Singapore Nanyang Technological University Singapore Full time $80,000 - $120,000 per year

NTU has established a tripartite Corporate Lab in partnership with Hyundai Motor Group Innovation Centre in Singapore (HMGICS), an innovation centre of the Hyundai Motor Group (HMG) and A*STAR. Through the corporate lab, HMGICS, NTU and A*STAR will develop technologies with the objective of enabling little to no unproductive time in a cell-based and flexible manufacturing plant setup to support HMGICS and the overall automotive manufacturing industry to build a future-ready High Mix, Low Volume (HMLV) manufacturing ecosystem.

Key responsibilities include:

1. Corporate Planning, Projects Management, Meetings and Reporting

  • Track and monitor Corporate Lab's KPIs, deliverables and project milestones across different research projects. Develop templates, processes, timelines for effective KPI tracking.

  • Prepare and collate annual reports and ad-hoc reports to the relevant parties including Directors, Governing Board, and Grantors.

  • Coordinate schedules and dates for key meetings including Governing Board and Management Committee meetings.

  • Support the Director to propose agenda items for meetings, prepare and collate meeting slides, write minutes of meeting and coordinate follow-up actions from meetings.

2. Project Management

  • Serve as a liaison between project teams, stakeholders, and external partners including NTU PIs and research staff, industry partner (Hyundai), A*STAR (co-research performer), and grantors.

  • Work closely with PIs to manage project budgets, timelines, and resource planning.

  • Communicate project progress to stakeholders and leadership.

  • Facilitate meetings, presentations, and project status updates (with the PIs).

  • Support the Director to identify and mitigate potential risks and issues.

  • Facilitate effective communication to ensure all parties are informed of project progress and developments.

3. Events, Workshops and Visitors

  • Organize and manage workshops, review meetings and technical talks, seminars and engagements with industry partner.

  • Facilitate visits from internal and external parties.

4. Human Resource Operations

  • Support the Director to manage and allocate manpower resources within the Corp Lab to meet operational needs.

  • Monitor and track approved and active headcounts.

  • Work with NTU HR to administer hiring of staff, performance planning and staff appraisal, development, training, on/off-boarding etc.

  • Manage and administer manpower related schemes and events e.g. internship, student assistants

5. General operations and office administration

  • Manage general operations and office administration including website development and maintenance, communication matters (e.g. email distribution groups, newsletters, shared drives), general facilities and pantry management, any other ad-hoc matters.

Candidates should fulfil the following requirements:

  • Bachelor's degree

  • At least 5 years of relevant working experience in a research, corporate lab, government agency.

  • Experience in project management, event management, website management.

  • Proficient in MS Office (MSWord, MSExcel, MSPowerpoint).

  • Experience in using Sharepoint, SiteInfinity webpage editing skills will be advantageous.

  • Strong planning, organization and problem-solving skills.

  • Good interpersonal skills and ability to work with people from different backgrounds.

  • Ability to work both independently and within a team in a fast-paced environment.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU

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