Accounts Assistant

4 hours ago


Singapore Ju Eng Home For Senior Citizens Full time $40,000 - $60,000 per year

Key Responsibilities

1. Invoicing and Billing

o Generate and issue invoices to clients in accordance with contractual terms.

o Verify accuracy of charges and documentation before dispatch.

o Track and update records of issued invoices and expected payment dates.

2. Receivables Monitoring and Collection

  • Monitor aging accounts and follow up regularly on outstanding invoices.
  • Contact clients professionally to secure timely payment.
  • Coordinate with internal departments to resolve billing-related disputes.

3. Payment Processing and Cash Application

  • Record incoming payments in the accounting system accurately and promptly.
  • Apply cash receipts to appropriate invoices and investigate any discrepancies.
  • Reconcile payments against customer accounts and follow up on unmatched amounts.

4. Credit Control

  • Assess client credit worthiness and recommend credit terms where applicable.
  • Track credit limits and alert management of any potential credit risks.
  • Liaise with clients to address credit concerns and ensure payment commitments.

5. Reporting and Analysis

  • Maintain an updated AR aging report and submit regular collection status updates.
  • Analyze trends in receivables, overdue accounts, and collection efficiency.
  • Contribute data for month-end closing and internal reporting.

6. Customer Service and Communication

  • Handle customer inquiries related to billing, payments, and statement of accounts.
  • Maintain good working relationships with external clients and internal stakeholders.
  • Escalate disputes or unresolved issues to the Finance Manager where necessary.

7. Documentation and Compliance

  • Ensure accurate filing and organization of AR-related documents (e.g., invoices, receipts, correspondences).
  • Adhere to internal finance policies and external regulatory guidelines.
  • Assist with audit preparations related to accounts receivable.

8. Ad-hoc Duties

  • Provide backup support to the AP team during staff absence or peak periods.
  • Support other finance-related tasks as assigned by the Finance Manager or Accountant.

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