Accounts Assistant
5 hours ago
Key Responsibilities
1. Invoicing and Billing
o Generate and issue invoices to clients in accordance with contractual terms.
o Verify accuracy of charges and documentation before dispatch.
o Track and update records of issued invoices and expected payment dates.
2. Receivables Monitoring and Collection
- Monitor aging accounts and follow up regularly on outstanding invoices.
- Contact clients professionally to secure timely payment.
- Coordinate with internal departments to resolve billing-related disputes.
3. Payment Processing and Cash Application
- Record incoming payments in the accounting system accurately and promptly.
- Apply cash receipts to appropriate invoices and investigate any discrepancies.
- Reconcile payments against customer accounts and follow up on unmatched amounts.
4. Credit Control
- Assess client credit worthiness and recommend credit terms where applicable.
- Track credit limits and alert management of any potential credit risks.
- Liaise with clients to address credit concerns and ensure payment commitments.
5. Reporting and Analysis
- Maintain an updated AR aging report and submit regular collection status updates.
- Analyze trends in receivables, overdue accounts, and collection efficiency.
- Contribute data for month-end closing and internal reporting.
6. Customer Service and Communication
- Handle customer inquiries related to billing, payments, and statement of accounts.
- Maintain good working relationships with external clients and internal stakeholders.
- Escalate disputes or unresolved issues to the Finance Manager where necessary.
7. Documentation and Compliance
- Ensure accurate filing and organization of AR-related documents (e.g., invoices, receipts, correspondences).
- Adhere to internal finance policies and external regulatory guidelines.
- Assist with audit preparations related to accounts receivable.
8. Ad-hoc Duties
- Provide backup support to the AP team during staff absence or peak periods.
- Support other finance-related tasks as assigned by the Finance Manager or Accountant.
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