Admin & Procurement Executive

2 weeks ago

Singapore WAYSTAR PTE. LTD. Full time $40,000 - $60,000 per year

We are seeking a detail-oriented and proactive Administrative Executive to support our procurement activities and ensure smooth day-to-day administrative operations. The ideal candidate will manage purchasing documentation, liaise with suppliers, track inventory, and provide general admin support to internal departments.

Procurement Duties:

  • Assist in sourcing suppliers and obtaining quotations.
  • Prepare and issue purchase orders based on approved requisitions.
  • Maintain an up-to-date supplier database and pricing records.
  • Track and follow up on delivery schedules to ensure timely receipt of goods and services.
  • Coordinate with vendors and internal teams to resolve order discrepancies or delays.
  • Monitor stock levels and assist in reordering to prevent shortages.
Order Processing & Data Entry:
  • Receive and review incoming customer orders via email, phone, or system platforms.
  • Accurately input order details into the ERP system or order management software.
  • Ensure order information is complete and aligns with inventory availability.
  • Coordinate with the warehouse/logistics team for timely order fulfilment and delivery.
  • Follow up with customers or sales teams for order confirmations or clarifications.
  • Generate delivery orders, invoices, and relevant documentation for order processing.
Administrative Duties:
  • Maintain organized records of procurement, order, and supplier documents.
  • Support general administrative tasks such as filing, data entry, and correspondence.
  • Prepare procurement and order tracking reports as required.
  • Manage petty cash claims and track department expenses.
  • Assist in scheduling supplier meetings and follow-up communications.
Requirements:
  • Minimum Diploma in Business Administration, Logistics, Supply Chain Management, or related field.
  • At least 2 years of relevant experience in administrative, procurement, or order processing roles.
  • Proficient in MS Office (especially Excel); experience with ERP or order management systems is a plus.
  • Strong attention to detail with excellent organizational and time management skills.
  • Good written and verbal communication skills.
  • Ability to multitask and work independently in a fast-paced environment.
Preferred Skills:
  • Experience in the food service, distribution, or FMCG industry.
  • Familiarity with procurement regulations, stock control, and order lifecycle management.

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