Shipping Executive/Assistant

5 days ago

Jurong East, Singapore Fong Hsiang Enterprise Co Pte Ltd Full time $40,000 - $80,000 per year

Shipping Executive / Shipping Assistant (Import & Export Documentation)


Job Responsibilities:

  • Handle full set of import/export shipping documents, including:

  • Bill of Lading / Air Waybill

  • Commercial Invoice & Packing List
  • Certificate of Origin
  • LC (Letter of Credit) documentation (if applicable)
  • Customs declaration and permit applications via TradeNet

  • Liaise with key parties:

  • Freight forwarders, shipping lines, and courier services

  • Internal departments: sales, purchasing, warehouse, logistics
  • Government agencies (e.g., Singapore Customs, SFA, N Park, Enterprise Singapore)

  • Coordinate and monitor shipments:

  • Ensure timely collection, delivery, and clearance of cargo

  • Track shipments and update relevant reports

  • Ensure compliance:

  • Adhere to Singapore Customs regulations and documentation standards

  • Maintain accurate records for audits and internal tracking

  • Support in logistics operations:

  • Prepare reports on shipment status

  • Help with inventory updates related to imports/exports
  • Support Trade administration

o  Prepare purchase/sales quotation and purchase/sales orders into ERP


Job Requirements:

Education:

  • Minimum: GCE 'O'/'A' Levels, Diploma in Logistics, Supply Chain, or Business Administration
  • Preferred: Diploma/Degree in Logistics/Supply Chain/International Trade

Experience:

  • 2–3 years of experience in shipping, freight forwarding, or import/export documentation

Skills:

  • Familiar with TradeNet, Singapore Customs procedures, and FTAs (Free Trade Agreements)
  • Proficient in MS Office (Word, Excel, Outlook)
  • Knowledge of Incoterms 2020 and LC documentation preferred
  • Good communication and coordination skills
  • Attention to detail and ability to work under pressure

Languages:

  • Proficient in English & Mandarin (written & spoken) to effectively communicate with Mandarin-speaking clients.

Additional Notes:

  • Willing to work overtime when required
  • Team player with a proactive mindset
  • Possibility of career progression into logistics or supply chain roles

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