F&B Admin

3 days ago

Mandai Estate, Singapore Sodexo Singapore Pte Ltd Full time $30,000 - $60,000 per year

Working Location : Food Fab @ Mandai

Working Hours : Mon - Fri, 9am to 6pm

Job Summary:

This position is responsible for managing all aspects of on-site purchasing and administrative support, ensuring efficient and cost-effective operations. The Onsite Purchaser cum Admin will be responsible for daily ordering, inventory management, vendor relations, and administrative tasks.

Key Responsibilities:

Purchasing:

  • Monitor stock par levels for food and non-food items to minimize waste and ensure adequate inventory.
  • Request quotation as and when needed.
  • Raise purchase orders (POs) for all required goods through the Optimum system.
  • Manage supplier relationships, ensuring timely deliveries and adherence to quality standards.
  • Conduct receiving inspections to verify quantity and quality of all incoming goods using the Optimum system.
  • Enforce the First-Expire, First-Out (FEFO) inventory management system.
  • Communicate inventory and supply needs to the Assistant Unit Manager and/or Head Chef.Monitor stock par level and ensure the quality of goods delivered.

Inventory Management:

  • Monitor and maintain accurate inventory records.
  • Conduct regular stock takes to ensure accurate inventory counts.
  • Analyze inventory data to identify trends and areas for improvement.
  • Perform stock take and documentation for the month end.

Administration:

  • Assist in the upload monthly PO, packing slip and invoices within contractual deadlines.
  • Coordinate and schedule periodic maintenance services for equipment.
  • Raise and track maintenance tickets for on-site equipment repairs.
  • Liaise with the on-site Facilities Management (FMC) team for any ad-hoc maintenance requests.
  • Ensure all supplier access tickets are valid and up-to-date.
  • Submit necessary documentation for maintenance work orders.
  • Maintain accurate and organized records of all purchasing and administrative activities.

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