Receptionist #Hillcrest Road

1 week ago

Singapore Greensafe International Pte Ltd Full time $3,000 - $42,000 per year

Working Hours

  • Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 30 minutes lunch break
  • Fridays: 7:00am to 3:30pm, inclusive of 30 minutes lunch break
  • Service not required on Saturdays, Sundays and gazetted public holidays

Skills

  • Good communication and interpersonal skill
  • Good team player with a high level of initiative and independence.
  • Proficient in MS Office
  • at least 1 year school working experience.
  • GCE O Level certificate or its equivalent
  • Able to work in a fast paced environment

Key Responsibilities

Main duty: Receptionist at the General Office (GO)

Other administrative duties include:

  • Receives, reviews and disseminates school generic e-mails & postal deliveries/letters.

  • Records mail transactions into a file for future reference.

  • Updates daily staff movements, staff leave forecast and Medical Certificates (all staff) on the GO Staff Movement board.

  • Maintains a record of staff leave applications & MCs.

  • Coordinates staff particular updates with AM, sending of monthly attendance reports (school-hire contract staff) to employment agencies.

  • Coordinates preparation of school testimonials for graduating students.

  • Assists AM with distribution of iExam registration slips & Giro Option forms.

  • Assists Year Heads (Student Development Team) with collation and storage of student progress reports.

  • Prints and updates of labels for staff in-boxes, collection cupboards.

  • Distributes college Ties and T-shirts to new staff.

  • Prepares name tents for meetings and prepares necessary signages for school events.

  • Prepares meal vouchers for hosting of exchange students in the college.

  • Initiates telephone calls to students and parents on matters concerning fee payments, school events and other general matters.

  • Assists college on school events such as Open House, College Day etc.

  • Coordinates the temperature taking exercise with contract workers, visitors and students when required.

  • Maintains and manages a record of Lost and Found items.

  • Assists the Admin Managers and School Leaders in any other school-related duties, as assigned.

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