Assistant Manager

Company description:

NHG Polyclinics

Job description:

Key Responsibilities:

1. Total Performance Management (TPM) Administration:

Plan and execute the annual performance management cycle in collaboration with HR Business Partners. Prepare staff listings for dissemination to HR Business Partners, and collaborate to gather required documents for TPM moderation. Manage TPM file compilation and conduct budget analysis for moderation meetings with senior leadership. Design and distribute staff communications for performance management initiatives.

2. Promotion and Salary Adjustment Management:

Lead the planning and execution of bi-annual promotion and salary adjustment exercises. Conduct budget simulations to ensure adherence to allocated budgets whilst maintaining competitive compensation levels. Process compensation payouts through HRIS systems and prepare updated salary information for payroll processing. Coordinate with stakeholders to ensure timely implementation of compensation changes.

3. Compensation and Benefits Support:

Collaborate with Group Compensation and Benefits teams to analyse data for various business units, including salary reviews, maximum salary range assessments, and specialised scheme payouts. Develop comprehensive salary proposals for employee placements and job grade restructuring to ensure market competitiveness and internal equity. Process variable bonuses and annual wage adjustments for eligible staff members.

4. Systems and Process Optimisation:

Create structured reference guides for compensation worksheets and HRIS systems to optimise HR Business Partner workflows. Maintain accurate compensation databases and ensure data integrity across all systems. Develop and implement process improvements to enhance efficiency and accuracy in compensation administration.

5. Insurance and Benefits Management:

Collaborate with insurance brokers on renewal of group insurance policies including term life, personal accident, work injury compensation, and travel insurance. Advise HR Business Partners on compensation and benefits strategies and best practices. Support large-scale bonus processing for hundreds of employees across multiple business units.

6. Financial Planning and Budgeting:

Prepare and submit bonus provision budgets to Finance for annual planning purposes. Provide quarterly manpower cost data by business unit for reimbursement processing.

7. Strategic HR Projects:

Support various HR transformation projects as assigned.

Required Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Finance, or related field.
• Minimum 4-6 years of experience in compensation and benefits management.
• Strong proficiency in HRIS systems (preferably SuccessFactors) and advanced Excel skills.
• Experience with performance management cycles and salary benchmarking.
• Knowledge of employment legislation and regulatory compliance requirements.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Human Resource Management with specialisation in Compensation and Benefits.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships with a wide range of stakeholders.

Key Competencies:

• Strong analytical and financial modelling skills.
• Excellent stakeholder management and collaboration abilities.
• Attention to detail with ability to manage multiple projects simultaneously.
• Effective communication skills for senior leadership presentations and staff communications.
• Discretion in handling confidential compensation information.

This role offers significant exposure to strategic compensation decisions and the opportunity to impact organisational performance through effective total rewards management across diverse business units.