Accounts and Admin Manager
5 days ago
Our client, a well-known Japanese company is currently looking for an Accounts and Admin Manager (Japanese Speaking)
Responsibilities:
Basic Accounting & Finance Support
- Process invoices, staff claims, and payments; maintain records for expenses and income
- Manage accounts payable/receivable and perform regular bank reconciliations
- Support month-end or quarter-end reporting in collaboration with external accountants and communicate with Japan HQ finance team in Japanese
- Liaise with the Corporate Secretary for ACRA filing, board resolutions, and statutory compliance matters
- Ensure proper financial documentation and filing
HR Support
- Provide administrative support for HR-related matters such as staff onboarding, leave tracking, and work pass/visa applications
- Maintain employee records and update HR documents as needed
- Assist in communicating HR policies and circulating staff-related information in Japanese
- Coordinate with external service providers and Japan HQ for payroll and other HR processes
- Provide support for recruitment and performance appraisal coordination if needed
- Provide administrative support for housing, insurance, and other expatriate-related allowances and procedures
Office Setup & General Administration
- Manage the administrative setup of the new office (e.g. access passes, internet services, utilities)
- Liaise with office providers and vendors for general office support
- Handle company registration and ensure compliance with local requirements
- Administer lease documentation and office-related logistics
- Establish and maintain internal administrative procedures and filing systems
- Serve as the key contact for office-wide coordination and communications
- Provide support on other ad-hoc tasks and projects as needed
Requirements:
- Diploma or higher qualification in Accountancy, Business, Administration, or a related field
- Minimum 5 years of experience in Administrative, HR, and Accounting-related roles
- Business level of Japanese proficiency in order to liaise with Japanese-speaking counterparts, including Japan HQ
- Experience in setting up a new office is an advantage
- Strong interpersonal skills with the ability to work effectively with internal and external stakeholders
- Proficient in Microsoft Office applications – PowerPoint, Word, and Excel
- Basic knowledge of office IT systems (e.g., networks, cloud tools) is a plus
Thank you for your application but we regret only shortlisted applicants will be notified.
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