Accounts and Admin Manager

5 days ago

Marina Centre, Singapore PERSOL Full time $60,000 - $120,000 per year

Our client, a well-known Japanese company is currently looking for an Accounts and Admin Manager (Japanese Speaking)

Responsibilities:

Basic Accounting & Finance Support

  • Process invoices, staff claims, and payments; maintain records for expenses and income
  • Manage accounts payable/receivable and perform regular bank reconciliations
  • Support month-end or quarter-end reporting in collaboration with external accountants and communicate with Japan HQ finance team in Japanese
  • Liaise with the Corporate Secretary for ACRA filing, board resolutions, and statutory compliance matters
  • Ensure proper financial documentation and filing

HR Support

  • Provide administrative support for HR-related matters such as staff onboarding, leave tracking, and work pass/visa applications
  • Maintain employee records and update HR documents as needed
  • Assist in communicating HR policies and circulating staff-related information in Japanese
  • Coordinate with external service providers and Japan HQ for payroll and other HR processes
  • Provide support for recruitment and performance appraisal coordination if needed
  • Provide administrative support for housing, insurance, and other expatriate-related allowances and procedures

Office Setup & General Administration

  • Manage the administrative setup of the new office (e.g. access passes, internet services, utilities)
  • Liaise with office providers and vendors for general office support
  • Handle company registration and ensure compliance with local requirements
  • Administer lease documentation and office-related logistics
  • Establish and maintain internal administrative procedures and filing systems
  • Serve as the key contact for office-wide coordination and communications
  • Provide support on other ad-hoc tasks and projects as needed

Requirements:

  • Diploma or higher qualification in Accountancy, Business, Administration, or a related field
  • Minimum 5 years of experience in Administrative, HR, and Accounting-related roles
  • Business level of Japanese proficiency in order to liaise with Japanese-speaking counterparts, including Japan HQ
  • Experience in setting up a new office is an advantage
  • Strong interpersonal skills with the ability to work effectively with internal and external stakeholders
  • Proficient in Microsoft Office applications – PowerPoint, Word, and Excel
  • Basic knowledge of office IT systems (e.g., networks, cloud tools) is a plus

Thank you for your application but we regret only shortlisted applicants will be notified.

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